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Departmental Pandemic Operating Plans

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Departmental Pandemic Operating Plans

The Northern College Pandemic Departmental re-opening plan is based on the following four phases. Each department has provided an outline of there requirements and protocols in each phase. Those departmental plans follow this diagram.

 

Phase 1

Phase 2

Phase 3

Phase 4

Goal

Prevent the Spread while prioritizing academic delivery.

Re-open with controls to minimize on-campus population and activity while prioritizing academic delivery

Gradually broaden on-campus access.

Re-open with further reduction in controls, return to an innovative new normal.

Potential target timing

Site preparation commenced. Complete activities for the Winter and Summer 2020 Terms.

This phase is anticipated by the Summer / Fall 2020.

TBD - largely depends on the Provinces ability to move forward through phases without a relapse and spike in Covid-19 cases.

Sometime in 2021.

COVID – 19 Status

Stage 1 of the Re-Open Ontario Plan allowing the opening of select workplaces and small gatherings.

Province may still be in stage 1 in some parts of the Province but may also be in Phase 2 of the Re- Open Ontario plan.

Province has moved to stage 2  / 3 of the Re-Open Ontario Plan and begun opening more workplaces and outdoor spaces, and begun to allow some larger gatherings.

Province has moved to stage 3 of the Re-Open Ontario Plan and further relaxed the restrictions on public gatherings, opening all workplaces responsibly.

On-campus activity

Select campus locations are open in alignment with public health and MLSD guidelines for the following purposes:

Perform on-site work required to prepare for the delivery of programming and services using proper physical distancing and other required public safety measures (i.e.:
construction and
maintenance, re-design of work spaces, cleaning, shipping and receiving, etc.);

Hands-on instruction, simulation, and lab activity in order to facilitate completion of previous outstanding semester requirements (prioritization for graduating students);

For remote campuses, some limited food and retail services resume in modified format (i.e.: no sit-down service in on-campus food venues (take-out only), no buffet style service, etc.) to ensure social distancing protocols.

 

 

 

 

 

 

 

Re-open most campus locationswith controls to minimize on-campus population and activity while prioritizing academic delivery.

On-campus activity is now expanded to include the same type of activity as in stage 1, with the following additions:

Apprenticeship, Pre- apprenticeship and health and safety training. This includes training that
supports the successful
operations of open and operating businesses.

Hands-on instruction, simulation, and lab activity
for applied components of all offered programs;

Residence intakes resume.
Residences will need to take their operational approach based on Public Health guidelines and recommendations since each residence is configured differently. Quarantine procedures would need to be implemented as per Public Health;

Limited food and retail services resume in modified format (e.g.: no sit-down service in on-campus food venues (take-out only), no buffet style service, etc.) to ensure social distancing protocols;

Access to open learning centres resumes with appropriate physical distancing and compliance with all relevant public health guidelines;

Limited student services in critical areas that cannot easily be delivered remotely;

e.g. Counselling and Accessibility Services , Fitness Centres and Gymnasiums opened for academic delivery – evaluate the potential to open for recreational use based on public health advice and best practices identified by industry;

Employment Ontario offices should be opened to provide support for individuals who
require additional assistance;
majority of EO services should continue to be offered remotely;

Employees providing essential service functions that cannot be undertaken remotely;

Bookstores should work with their providers or develop in house procedures to
implement web ordering with shipment of product or remote pick-up. For in person transactions, procedures will need to be in place for social distancing. Where orders can be done on line, it should be encouraged. Hours should be limited to necessity.

 

Re-instate open access to allcampus locations.
On-campus activity is now expanded to include the same type of activity as in stage 1 and 2, with the following additions:

Wide-spread delivery of components of theoretical courses, (leveraging online components as pedagogically relevant in a hybrid delivery model);

Loosening of physical distancing restrictions allowing hands-on instruction, simulation, and lab activity in compliance with public health
guidelines;

Student supports, services and recruitment activities resume face to face formats, where deemed appropriate and necessary;
Fitness Centre/gymnasium evaluate the potential to expand services for recreational use based on public health advice and best practices identified by industry.

Open access to all campus locations continues.
On-campus activity is now expanded to include the same type of activity as in stage 1, 2, and 3, with the following additions:

All remaining
departments and services
are now open;

All employees are back to working on campus;

No limits on events;

Food service resumes to pre-pandemic capacity;

Fitness Centre/gymnasium activity fully resumes;
Residence returns to pre-
pandemic capacity.

Access to campus

Limited to essential staff
only for the purposes outlined above through controlled access points. Enhanced screening protocols are in place including a series of questions similar to those asked at hospitals to determine whether a person may have symptoms of COVID-19 or may have been exposed to COVID-19. If anyone accessing campus answers any question in the affirmative, they are not permitted on campus and appropriate measures will be taken.

Any curriculum components that can be delivered in an on-line format, and any work that can continue to be undertaken from home will continue to be delivered in remote format. This includes the ongoing remote delivery of student supports, services, and virtual recruitment.

 

 

 

Cleaning protocols

Increased cleaning and disinfection protocols implemented across all campuses, as per direction provided by local public health authorities.
High touch surfaces such
as elevator buttons, door handles, stairwell railings, and training and laboratory equipment, etc. cleaned and sanitized on an increased schedule.
Existing guidelines from
provincial and federal governments should be adhered to and additional measures could be considered.

Cleaning and disinfection protocols implemented in phase 1 continue.

Cleaning and disinfection protocols implemented in phase 1 continue.

Re-evaluate cleaning and disinfection protocols based on guidelines provided by the provincial and federal governments.

Common Spaces

Closed - Use signage or lock doors to prevent use of common areas.

Only common spaces that provide students with access to critical resources (e.g. computer labs, libraries) are open, with physical distancing in place.

 

Re-evaluate access to common spaces based on guidelines provided by the provincial and federal governments

Events

Prohibited based on provincial guidelines.

Evaluate event protocols based on guidelines provided by the provincial and federal governments.

 

Re-evaluate event protocols based on guidelines provided by the provincial and federal governments.

Athletics (Varsity and intramurals)

Prohibited - Work with OCAA to develop options for resumption of varsity athletics.

Prohibited - Continue to work with OCAA to develop options for resumption of varsity athletics.

 

Limited resumption of varsity and intramurals

Varsity and intramural activity fully resumes

Other

As required

As required

 

As required



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Departmental Pandemic Operating Plans

Haileybury Campus Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

No in-person access to the services.

All services are delivered remotely.

Student Services staff working remotely.

Some access by staff on an as-needed basis.

No in-person access to the services.

All services are delivered remotely.

Student services staff working remotely.

Some access by staff on an as- needed basis.

Sign-in protocol followed.

Staff scheduling appointments with students. Sign-in protocol to be followed. Staff to return to work on a rotational basis.

May require other office spaces to be utilized in relation to physical distancing. Masks will be worn when this is not a possibility.

No common areas to be used by students - sofas and chairs removed to eliminate congregate activity.

Pre-screening will be implemented prior to accessing the campus. Use of pre-screening tool/form to be completed by all.

Drop box for documents received from students.

Staff return to work and offer full services to students upon request with appointments still required.

A separate meeting space will be set-up to meet with students.

Cleaning protocols

All offices have been
thoroughly cleaned and remain closed.

Installation of physical barriers (plexi-glass) prior return of staff.

All offices thoroughly prepared and cleaned for return of staff.

Staff responsible to clean all areas own office space and areas that were touched by students and others

Proper cleaning supplies provided to staff.

Caretakers will thoroughly clean all areas at the end of each day.

Caretakers to clean all areas that were used by students twice a day.

Staff clean their own office space throughout the day

Proper cleaning supplies provided to staff.

Caretakers will thoroughly clean all areas at the end of each day.

Other  

Barriers to be installed at advisors desk/reception desk/accessibility assistant desk/between desk in testing centre/Assistive Devices desk.

Pre-screening of students coming
into the department for scheduled meetings.

Hand-sanitizing stations.

Staff and students to wear masks for in person meetings.

Staff and students resume normal contact (pre-corona)
with masks being encouraged

Protocols will remain in place with possible screening tool still in use.

Haileybury Pandemic Phased Operations Plan: Cafeteria

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

The Cafeteria is currently Closed as per usual summer practice.

The Cafeteria remains closed.

Cafeteria will likely remain closed
with little or no student traffic.

Installation of Plexi-glass in front of serving/cash area

Cafeteria services will be open to students. No self-serve food for a period of time.

The flow of traffic will be determined with proper signage and there will be space markers on the floor.

No self-serve food will be available including coffee and drinks.

Spacing and flow of traffic may still need to be controlled for a period of time.

Cleaning protocols

No activity in the Cafeteria.

Noactivity in the cafeteria.

Preparation of space for possible return in Phase 4,

No activity in the cafeteria

Preparation of space for possible return in Phase 4

Cafeteria services will open and limited seating will be available to students and staff.

Tables will be cleaned by cafeteria staff between use.

Cafeteria seating area to be cleaned on a daily basis.

Thorough cleaning of high touch areas etc.at the end of each day.

Haileybury Pandemic Phased Operations Plan: Gym and Fitness Room

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

There is currently no access b y employees or students to the Gym and Weight Room. We do not have public access to these facilities in normal circumstances

Gym and Weight Room closed to students/employees

Gym and Weight Room closed to
students/employees

Gym and Weight Room will be
open to students/employees. Students/Employees will have access to the Gym and Weight Room. They must sign in with the Gym Monitor or Front
Desk prior to access being granted. The gym will be locked and access limited.

Cleaning protocols

These areas have had no activity and have been thoroughly cleaned and taped off.

No activity in these areas

No activity in these areas

Each user will be expected to wipe down equipment after use with provided disinfectant

Staff to ensure that users follow cleaning protocol.

Staff will also wipe down equipment and high touch areas after users leave the area.

Care takers will deep clean every evening after Weight Room/Gym is closed.

Other

 

 

 

May limit the number of people in the Gym/Weight Room at a time, which would require appointments to access these areas.

Haileybury Pandemic Phased Operations Plan: Residence

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

The residence is currently closed for the summer as per usual practice.

The residence is currently closed for the summer as per usual practice.

The residence will resume offering
hou s ing to Post-Secondary Students. At present, we expect no more than 24 students to require rooms in the 64 Bed Facility. As classes will be online during the Fall, there may be less then 10 students who require rooms

Each suite has 2 bathrooms and 4 bedrooms so each student, if there is a need to have 2 per suite, would have their own space and washroom. Very easy to social distance.

NO outside visitors will be permitted per Campus Living Centres.

Residence suites may resume full occupancy as required.

Visitors will be permitted at the Residents with prior permission as per the usual practice.  Screening may be necessary.

Cleaning protocols

The residence has been thoroughly cleaned by Campus Living Centres who operate this facility.

The residence has been thoroughly cleaned by Campus Living Centres who operate this facility.

The residence will be prepared by Campus Living Maintenance for occupancy in Phase 3.

Installation of hand sanitizer stations at each entrance and at each end of the halls (four floors)

Students will be expected to keep
their rooms clean.

Upon entry into the residence, use of hand sanitizer to prevent the spread of Covid-19.

Use of cleaning wipes/disinfectant by Residence Advisors to keep high touch areas clean.

May require use of Northern College caretakers to clean high touch areas during the day.

Students will be expected to keep their rooms clean.

Upon entry into the residence, use of hand sanitizer to prevent the spread of Covid- 19.

Use of cleaning wipes/disinfectant by Residence Advisors to keep high touch areas clean.

May require use of Northern College caretakers to clean high touch areas during the day.

Other  

Phase 2 protocols implemented in consultation with Campus Living Centres.

Majority of students in the residence are from Southern Ontario and there may be a possible need to quarantine in their rooms. We can institute a requirement to wear masks for these students. We may require that they be tested before coming to the community/pre-screening tool/form completed.

Requirement to complete pre- screening tool/form of all students in residence.

Haileybury Pandemic Phased Operations Plan:  Student Health On Campus/Community Outreach Room

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

There are currently no
Student Health Services being provided.

There are currently no Student Hea lth Services being provided.

Preparation for return to services will be implemented in consultation with providers.

Hea lth Services will be provided remotely.

The type of services offered with be provided in consultation with providers.

Full onsite services will resume with protocols in place.

Cleaning protocols

There is no activity in this
area currently.

There is no activity in this area currently.

There will be no activity in this area.

Thorough cleaning of this area will be completed prior to return of onsite service.

Physical Barrier (plexi-glass) will be installed in front of reception desk in this area.

Student Health On Campus area will be cleaned on a daily basis.

Cleaning supplies will be provided to the providers using the space.

Hand Sanitizing stations will be installed.

Other

 

 

 

Providers will provide protocol to students re masks etc. when meeting with students per their employer guidelines.


Haileybury Pandemic Phased Operations Plan: Student Services

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

No in-person access to the services.

All services are delivered remotely.

Student Services staff working remotely.

Some access by staff on an as-needed basis.

No in-person access to the
services.

All services are delivered remotely.

Student services staff working remotely.

Some access by staff on an as-needed basis.

Sign-in protocol followed

Staff scheduling appointments with students

Sign-in protocol to be followed. Staff to return to work on a rotational basis.

May require other office spaces to be utilized in relation to physical distancing. Masks will be worn when this is not a possibility.

Reception will fall within the rotation schedule.

No common areas to be used by students –sofas and chairs removed to eliminate congregate activity.

Pre-screening will be implemented prior to accessing the campus. Use of pre-screening tool/form to be completed by all.

Staff return to work and offer full services to students upon request with appointments still required.

A separate meeting space will be set-up to meet with students.

Cleaning protocols

All offices have been thoroughly cleaned and remain closed.

Installation of physical barriers (plexi-glass) prior return of staff.

All offices thoroughly prepared and cleaned for return of staff.

Staff responsible to clean all areas own office space and areas that were touched by students and others.

Proper cleaning supplies provided to staff.

Care takers will thoroughly clean all areas at the end of each day.

Care takers to clean all areas that were used by students twice a day.

Staff clean their own office space throughout the day.

Proper cleaning supplies provided to staff.

Care takers will thoroughly clean all areas at the end of each day.

 

Other    

Hand-sanitizing stations.

Barriers to be put in place at reception desk/student services desks.

Staff and students to wear masks for in person meetings.

Flow of traffic and floor markers for spacing and distancing. Barriers installed to manage the flow of traffic.

Only 1 student/public allowed at front desk area at a time.

Staff and students resume normal contact with masks being encouraged.

Protocols will remain in place with possible screening tool still in use.

Flow of traffic and floor markers for spacing and distancing. Barriers installed to manage the flow of traffic.


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Departmental Pandemic Operating Plans

Kirkland Lake Campus Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

Potential target timing

Site preparation commenced. Complete activities for the Winter and Summer 2020 Terms.

This phase is anticipated by the Fall 2020. With most programs delivered online, we can have a phased in approach to staff back on site. Similar to how we left.

This will be dependant on the provinces reopening.

TBD. Most likely sometime in 2021.

On-campus activity

Kirkland Lake Campus is closed to the public.

Caretaking/Maintenance is onsite doing work.

Advising/Student Services/Distance Learning/Employment Options all working remotely. Some staff granted access to campus on a needs bases approach. Speak with Drew before they are to be on campus, and caretaking and maintenance is made
aware of their presence.

Courthouse remains open but the college proper cannot be accessed by anybody going in. Caretaking has been doing extra cleaning through the day.

Daycare is closed.

MAJIC has resumed operations in a limited capacity.

 

Re-open most campus locationswith controls to minimize on- campus population and activity while prioritizing academic delivery.

First step to reopening the campus for staff to be on site with students/public will be the installation of physical barriers and signage

Plexiglas will be installed at the front counter reception in KL as well as the student services/facilities counter. Purchasing portable Plexiglas that can be used in individual offices.

Plexiglas installed at the front reception counter in the Employment Office.
Portable Plexiglas available for meetings conducted in individual offices.

Plexiglas installed in the Distance Learning office.

Daycare open with heightened
screening and restrictions. KL
caretaking will do extra cleaning of the hallways and bathrooms outside of the daycare. Access to daycare through their own entrance.

Re-instate open access to all
campus locations.
On-campus activity is nowexpanded to include the same
type of activity as in stage 1 and 2, with the following additions:

Loosening of physical distancing restrictions allowing hands-on instruction, simulation, and lab activity in compliance with public health guidelines

Student Services, Employment Services, Distance Learning, Advisors back on campus full time.

Meetings to be by appointment only so that appropriate spacing/barriers can be used.

Fitness Centre/gymnasium open in accordance with any guidelines from the government. Open at specific times during the day with some possible closed times when deep cleaning can take place.

Open access to all campuslocations continues.On-campus activity is now expanded to include the same type of activity as in stage 1, 2, and 3, with the following additions:

All remaining departments and services are now open;

No limits on events; Food service resumes to pre- pandemic capacity;

Fitness Centre/gymnasium activity fully resumes

Access to campus

Limited to essential staff only for the purposes outlined above through controlled access points.

Specific staff contact Campus Managers and are let into the building at specific times.

All doors are locked.

Limited to essential staff only for
the purposes outlined above through controlled access points.

Welding students allowed access to the campus through the Front Door. Will be asked to self screen before coming on the building. Being encouraged to only stay in the designated areas on campus.

Once all of the Plexiglas and signage is installed, look at having some student services/advisors back on site on a rotational basis.

Main Entrance Open. All other doors closed unless needed for specific purpose.

Open to all staff with barriers in place.

Possibility of allowing some rotation of staff in and out of working from home vs. on site

Most students will be doing classes via distance so we can look at how many staff needed on site day to day.

Open to staff and public with new protocols in place.

Cleaning protocols

Building closed to the public.
Fulltime Caretaker on site to maintain the court services area along with clean areas that MAJIC use. High traffic areas cleaned frequently.

Campus Manager will inform caretaking of any areas that staff have accessed and those areas are cleaned after use.

Normal summer deep cleaning (stripping floors/waxing)

Cleaning and disinfection protocols implemented in phase 1 continue.

Sign in and out of the site. Recommended use of hand sanitizer to prevent the spread of Covid-19.

Use of cleaning wipes / spray by employees to keep work area clean daily.

Welding students will be given
access to cleaning supplies for
specific areas in the shop.

Caretaking will be given a schedule of when students are using classrooms. Cleaning will be done after use.

Cleaning and disinfection protocols implemented in phase 1 continue.

Gym facilities likely allowed being open with limited capacity. Will schedule cleaning between.

Scheduled caretakers throughout the day. In the past only had caretaking starting at 1pm. Will need staff from 8am through to the end of staff and students being onsite.

Hand sanitizer available at all work stations/classrooms.

Staff have access to wipes and disinfectant spray at desk.

Re-evaluate cleaning and disinfection protocols based on guidelines provided by the provincial and federal governments.

Return to normal cleaning schedule. Possibly, with added hours to be more present throughout the day.

Common spaces

Closed - Lock areas where possible.

Classrooms used for any students
on site will be used with social

distancing where possible. No access to cafeteria, gym, student lounges.

Common spaces open with
guidelines.

Cafeteria will be allowed to open with spacing in place. Not sure if the cafeteria will open until we have students back on site.

Student Lounge open (if students on site)

Gym open with capacity and extra cleaning protocols.

All common spaces open.

Events

Prohibited based on provincial guidelines.

Prohibited.

Re-evaluate event protocols based on guidelines provided by the provincial and federal governments.

Facilities fully reopened.

Athletics
(Varsity and intramurals)

Closed

Closed

Will be dependant on provincial guidelines.

Activity fully resumes.


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Departmental Pandemic Operating Plans

Moosonee Pandemic Phased Operations Plan: Accessibility Service

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

No onsite access to the services.

Some students accessing the Accessibly Services for the purpose of testing.

No contact and schedule appointments only.

Staff scheduling appointments with students.

Staff to return to work fulltime.

No common areas to be used by students.

Staff return to work and offer full services to students upon request.

Cleaning protocols

Currently we have no activity.

Staff responsible to clean own off ice space and the areas that are touched by any students.

Staff responsible to clean all areas own office space and areas that were touched by students.

Campus Caretaker staff to provide cleaning at the end of each day.

Campus Caretaker staff to clean all areas that were used by students twice a day.

Staff clean their own office space throughout the day.

Campus Caretaker staff to provide cleaning at the end of each day.

Other

 

 

Pre-screening of students coming into the department for scheduled meetings

Hand-sanitizing stations

Staff and students to wear masks for in person meetings where possible.

Only one student allowed in Accessibility Department at one time.

Block all seating areas in the waiting and computer area of the Accessibility Department

Staff and students resume normal contact (pre-corona) with masks being encouraged.


Moosonee Pandemic Phased Operations Plan: Main Office

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

No onsite access to the services.

No contact and schedule appointments only.

Staff to return to work fulltime.

No common areas to be used by students.

Staff return to work and offer full services to students upon request.

Cleaning protocols

Currently we have no activity.

Staff responsible to clean own office space and the areas that are touched by any students.

Staff responsible to clean all areas
o w n office space and areas that were touched by students

Campus Caretaker staff to provide cleaning at the end of each day.

Campus Caretaker staff to clean all areas that were used by students.

Staff clean their own office space throughout the day.

Campus Caretaker staff to provide cleaning at the end of each day.

Other

 

 

Pre-screening of students coming
into the campus for scheduled meetings and classes.

Hand-sanitizing stations.

Barrier to be put in place at the reception desk.

Staff and students to wear masks when entering the Main Office for in person meetings, textbooks, school supplies, timetables etc. where possible.

Only one student allowed in Main
Office at one time.

Block all seating areas in the foyer and determine traffic flow with proper signage, and space makers on the floor.

Staff and students resume norm l contact (pre-corona) with masks being encouraged.


Moosonee Pandemic Phased Operations Plan: Student Services

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

No onsite access to the services.

Staff working on a rotation basis from 10-1 daily.

Som e students accessing the
department to retrieve documents only.

No contact and schedule appointments only.

Staff scheduling appointments with students. Advisor to return to work on campus fulltime.

All seating in waiting area to be blocked off.

Staff return to work and offer full services to students upon request

Cleaning protocols

Currently we have no activity.

Staff responsible to clean own office space.

Staff responsible to clean all areas
own office space and areas that were touched by students.

Campus Caretaking staff to provide cleaning at the end of each day.

Campus Caretakers to clean all areas that were used by students twice a day.

Staff clean their own office space throughout the day.

Campus Caretaker staff to provide cleaning at the end of each day.

Other

 

 

Pre-screening of students coming
into the student services section for scheduled meetings.

Hand-sanitizing station.

Barriers to be put in place at Advisor’s desk.

Staff and students to wear masks for in person meetings where possible.

Only one student allowed in student services area at any time.

Seating to be blocked off in the Student Service waiting area.

Staff and students resume normal contact (pre-corona) with masks being encouraged.


Moosonee Pandemic Phased Operations Plan: Daycare

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

No in-person access to the
services.

Daycare staff working remotely.
Access for essential staff (maintenance) continues and using this time to make repairs and updates in the daycare.

Some access by staff on an as-needed basis.

NOTE: Daycare will resume operations, following all new protocols starting July 14, 2020 Face-to-face Interaction will
require PPE, Physical distancing barriers in place, and screening of all employees and children daily. Operating with the fewest staff possible and follow strict cohort instructions set out by the provincial government and CDSSAB (maximum ten per room including staff, no switching or mingling within groups)

NOTE: Daycare numbers/protocols
are mandated by the provincial government and CDSSAB so we they update requirements so will we.

When field hospital wraps up September 30, 2020 we will separate the two groups (preschool and daycare) to opposite ends of the building – currently the toddler room is blocked off by the field hospital setup.

Will update policies and protocols as updates are provided by Ontario Government and CDSSAB.

Staff return to work and
toddler room is reopened. Will continue with social distancing, no visitors to centre, screening and separation of cohorts – along with any other recommendations for safety at this time.

Cleaning protocols

All Employees and visitors
to the campus required to sign in and out. Recommended use of hand sanitizer to prevent the spread of Covid-19.

Use of cleaning wipes /
disinfectant sprays by employees to keep work area clean.

On top of this daycare staff have
been trained in the new cleaning protocols set out by the Ontario Government and CDSSAB, ie bedding must be washed daily and not shared, all soft toys and carpets removed, have an isolation room prepared in case of a suspected case, increased frequency in surface wipe down and toilet sanitization and more.

 

 

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Departmental Pandemic Operating Plans

Timmins Pandemic Phased Operations Plan: Advising

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

No onsite access to the services

Some students accessing the
Advising Services for the purpose of testing.

No contact and schedule appointments only.

Staff scheduling appointments with students.

Staff to return to work on a rotation – half of the staff one week/ another half the next.

No common areas to be used by students.

Staff return to work and offer
full services to students upon request.

Cleaning protocols

Currently we have no activity.

Staff responsible to clean own office space and the areas that are touched by any students.

Staff responsible to clean all areas
own office space and areas that were touched by students.

Reliable to provide cleaning at the end of each day.

Reliable porters to clean all areas that were used by students twice a day.

Staff clean their own office space throughout the day.

Reliable to provide cleaning at the end of each day.

Other

 

 

Pre-screening of students coming
into the department for scheduled meetings.

Hand-sanitizing stations.

Barriers to be put in place at reception desk/invigilators desk/between desk in testing centre/Assistive Devices desk.

Staff and students to wear masks for in person meetings where possible.

Flow of traffic and floor markers for spacing and distancing Limited number of students in student services.

Remove seating area in the reception area of the Advising Department.

Staff and students resume normal contact (pre-corona) with masks warn when social distancing not possible.


Timmins Pandemic Phased Operations Plan: Bookstore

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

Currently the bookstore is closed to public/students.

The bookstore is closed to public/students.

Bookstore will open to students
with limited number of people in the store.

The flow of traffic will be determined with proper signage and their will be space markers on the floor.

Bookstore services will be open to students.

Spacing and flow of traffic will still need to be controlled for a period of time.

Cleaning protocols

Currently we have no activity.

No activity.

Bookstore staff will be responsible to clean their department on regular basis, following students accessing the service

Thorough cleaning by Reliable at the end of each day.

Bookstore services to resume as usual.

Other        

Timmins Pandemic Phased Operations Plan: Cafeteria

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

Currently the cafeteria services are closed.

Cafeteria services will remain closed,

Cafeteria services will open with
reduced hours.

The flow of traffic will be determined with proper signage and their will be space markers on the floor.

No self-serve food will be available including coffee and drinks.

Cafeteria services will be open to students. No self-serve food for a period of time.

Spacing and flow of traffic will still need to be controlled for a period of time.

Cleaning protocols

Currently we have no activity in the cafeteria.

No activity in the cafeteria.

Cafeteria services will open and
limited seating will be available to students and staff.

Tables will be cleaned by cafeteria staff between use.

Thorough cleaning by Reliable at the end of each day.

Cafeteria seating area to be
cleaned on a daily basis.

Other

 

 

 

 

Timmins Pandemic Phased Operations Plan: Residence

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

Currently the residence is closed to all including any Northern College student. The Northern College Maintenance Team access the building when immediate attention to a problematic issue is required.

Residence Officer is working offsite.

Currently we have no student staff.

As of, August 4, the Residence Officer will resume working from the Residents. The current tenants will be no longer occupying the facility.

We will hire one Student Staff to assist in preparing the facility for student use and to monitor Residents activity.

2 Millwright Apprentices will take up occupancy as of August. They will remain until mid- October. There will be no visitors permitted at the Residence.

The residence will resume offering
housing to Post-Secondary Students. At present, we expect no more than 20 students to require rooms.

No residents will have access to the common room and use of the Kitchen will be scheduled.

No outside visitors will be permitted.

Residents will be permitted to
access the common room and no longer necessary to schedule use of the Kitchen.

Visitors will be permitted at the Residents with prior permission. Screening may be necessary.

Cleaning protocols

Currently we have no activity at the Residence, therefore, no cleaning protocols in place.

Prior to Apprentices being housed
at the Residents, the common area and kitchen will be thoroughly cleaned and disinfected by Reliable.

Offices will also be thoroughly cleaned and disinfected.

Students will be expected to keep their rooms clean.

Upon entry into the residence, use of hand sanitizer/hand washing to prevent the spread of Covid-19.

Use of cleaning wipes / spray by
employees to keep work area clean.

Reliable Cleaning will be responsible for cleaning doors/kitchen/laundry room on a regular basis throughout the day.

Students will be expected to keep
their rooms clean.

Upon entry into the residence, use of hand sanitizer/hand washing to prevent the spread of Covid-19.

Use of cleaning wipes / spray by employees to keep work area clean.

Reliable Cleaning will be responsible for cleaning doors/kitchen/laundry room on a regular basis throughout the day.

Students will be expected to keep their rooms clean.

Upon entry into the residence, use of hand sanitizer/hand washing to prevent the spread of Covid-19.

Use of cleaning wipes / spray by employees to keep work area clean.

Reliable Cleaning will be responsible for cleaning doors/kitchen/laundry room on a regular basis throughout
the day.

Other

No travel.

No travel.

The office currently has a folding gate but a plexi-glass will be installed.

No travel.

The office currently has a folding gate but a plexi-glass will be installed.

Pre-screening of students coming into the department for scheduled meetings.

Hand-sanitizing stations.

No travel.

Timmins Pandemic Phased Operations Plan: Teepee

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

Currently the teepee is closed.

Teepee closed.

Teepee to be open after a smudging ceremony. Limited number of people in the teepee Entrance in from atrium, exit
outside.

Full access.

Cleaning protocols

Currently we have no activity.

No activity.

Teepee to be open and limited
seating
Reliable to clean after each use. Thorough cleaning by Reliable at
the end of each day.

Cleaned on a daily basis.

Other

 

 

Scheduled used only.

Drop ins once again encouraged.


Timmins Pandemic Phased Operations Plan: Wellness Centre

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

Currently the Wellness
Centre is closed to public/students.

Wellness Centre is closed to public/students.

Wellness Centre is closed to
public/students

Wellness Centre will open to
the public and to students.

Cleaning protocols

Currently we have no activity.

No activity.

No activity.

Patrons of the Centre, will sanitize and sign in and out.

Each patron will be expected to wipe down equipment after use.

Staff to ensure that patrons follow cleaning protocol.

Reliable to do a deep clean every evening.

Other

 

 

 

Limit the number of people in the wellness centre at a time, which would require scheduling.

 

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Departmental Pandemic Operating Plans

Academic Upgrading Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

Setting the context for planning

Our Academic Upgrading students have completed their Winter 2020 semester remotely. Those that are incomplete re-register in Fall just as they normally would, except delivery will continue to be via distance.

Theoretical instruction (incl. Academic Upgrading) continues online.

Students typically register individually via staggered appointments, and not as a cohort with a uniform start date. The number of students coming on campus is to be minimized (the exception, rather than the rule) by use of virtual intake meetings and online intake assessments wherever possible.

Earliest pressure to hold in- person 1:1 meetings may likely arise during the intake process to engage and reassure the students and form a strong connection that can then be continued via distance.

When recruitment via virtual conversations (facilitated via Facebook Messenger, MSTeams audio/video chat etc.) is not succeeding we can consider for each student if we require use of an in-person intake meeting. In these instances, we will rely on use of face-masks when entering and exiting the campus and office /classroom, physical distancing while working in the classroom, sanitizing wipes/hand cleanser and Plexiglas barriers between
staff and students. Face-masks are to be worn by students and staff in all situations where physical distancing is not possible.

Academic delivery will be supported by additional development of online program registration, student orientation and migration of curriculum to more distance-supportive and common formats where possible.

The probable number of students
coming on campus historically ranges from 20-35 but typical peak classroom usage is perhaps <= 50% (excluding special occasions.)

The current assumption is the Academic Upgrading program, once students are “settled”, can continue to be substantially delivered online without significant learner attrition. We will continue to assess if this assumption is true throughout the fall with input from the faculty, students and the Academic Dean. If it is true, and in the absence of major new Covid-19 protection (vaccine / antibodies etc.) and provincial/MOH
directives, we will likely continue this path for the balance of 2020-
21 since it is the safest option.

Individual students may struggle with distance delivery (e.g. do better with a non-home location to study), and if after trying 1:1 video coaching, discussions will take place with faculty and support staff re: a) student being on campus at scheduled times b) whether there is a need / willingness of some faculty / support staff to also be on-site at that time.

The probable number of
students coming on campus historically ranges from 20-35 but typical peak classroom usage is perhaps <= 50% (excluding special occasions.)

On-campus activity

Students typically need access to textbooks purchased by the program and kept in the library. Arrangements to loan / pickup or ship textbooks to students will be required.

     

Access to campus

Access to campus or sites permitted to access information or complete in- office work with Management permission (Special work requiring on site resources).

Any in-person interaction during intake will require PPE, Physical distancing and / or barriers in place for support staff and/or faculty involved in the intake.

Prior to any student coming on- campus, we will discuss college protocols in place to ensure preventing the spread of Covid-19.

Certain team members may work on campus to support intakes, and/or to deliver and support face- to-face instruction while others continue to work from home.

Path of the worker will apply (see Appendix 1) for those working onsite. (Subject to change if/when the physical limitations change per the province.)

Face-to-face instruction will require physical distancing and / or barriers in place, and face-masks by students and employees where these are not in place.

The college will provide each student with 2 cloth face masks at registration. (With a limited supply of single-use masks available when the cloth masks are forgotten.)

Orientation shall include an online Covid-19 module including college protocols in place to ensure protection, and a student commitment / acknowledgement.

Classroom professors shall inform class of College protocols and shall report immediately any person who ignores or wilfully or repeatedly violates these standards.

Students bring own meals and drinks onsite.

All team members may work on campus to deliver and support all modes of service including face-to-face instruction.

Face-to-face instruction will require physical distancing and / or barriers in place.

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Departmental Pandemic Operating Plans

Northern Training Division Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

NTD Business Continuity

Transition to remote teaching and learning Transition to remote work, service delivery and student recruitment Limiting and controlled onsite staff to key staff as required

Remote delivery of student supports, services and virtual recruitment.

Use of MS Teams, email, zoom and phone to conduct business and training.

Where campus or other site work is required that may be within 2m distance of another worker, client or the public, a mask must be worn by employees (as provided by the College). (See Appendix 4.1: Mask Protocols).

NOTE: NTD operations enter Phase 2 on July 2, 2020. Hands-on learning resumes under physical distancing restrictions.

Remote teaching and learning
delivery of theory with blended learning off site and working within physical distancing parameters for Essential workplaces, and within provincial limits where non-essential workplaces are involved in the training.

Remote delivery of student supports, services and virtual recruitment. Remote work (working from home) continues.

Team will use MS Teams, email, zoom and phone to conduct business and training. Path of the worker will apply (see Appendix 1) for those working onsite.

Controlled access to campus
Hyflex/blended delivery model in effect wherever available with blended learning off site and working within physical distancing parameters for Essential workplaces, and within provincial limits where non-essential workplaces are involved in the training

Limited access to student supports and services with virtual access still available. Limited campus events and activities restricted to smaller gatherings

Virtual recruitment / partnership meetings continue with gradual return to in-person external activity Remote work continues where feasible with implementation of on-site work rotations Travel restrictions remain in effect - exceptions considered

Open access to campus Resumption of onsite delivery of theory under new blended delivery model.

Resumption of hands-on learning to pre-pandemic practices Student supports and services delivery face-to-face.

Increase in face-to-face recruitment gatherings Continuation of remote work and onsite work rotations as appropriate.

Business travel resumes, save for any international travel restrictions.

Access to campus

Access to campus or sites
pemitted to access information or complete in office work with Management permission (Special work requiring on site resources).

Face-to-face instruction will require PPE, Physical distancing and / or barriers in place throughout the training.

Corporate clients must provide their own face masks (may opt to pay for one upon arrival). (See Appendix 4.1: Mask Protocols)

Online college mandated training for site visitors shall be completed by all students / partners / site visitors.

Communication strategies shall be deployed regarding on-site protocols.
Orientation welcomes shall include a discussion around preventing the spread of Covid- 19 and college protocols in place to ensure protection.

Classroom instructors shall inform class of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

Food for training to be packaged as individual meals OR by the student bringing their ownmeals onsite. (No Buffet options or shared water jugs or coffee dispensers).

Additional team members may work on campus to deliver and support face-to-face instruction while others continue to work from home.

Path of the worker will apply (see
Appendix 1) for those working onsite recognizing that the physical limitations may now have changed per the province.

Face-to-face instruction will require PPE, Physical distancing and / or barriers in place throughout the training.

Online college mandated training for site visitors shall be completed by all students / partners / site visitors.

Corporate clients must provide their own face masks (may opt to pay for one upon arrival). (See Appendix 4.1: Mask Protocols). Communication strategies shall be deployed regarding on site protocols. Orientation welcomes shall include a discussion around preventing the spread of Covid-19 and college protocols in place to ensure protection.

Classroom instructors shall inform class of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

Food for training to be packaged as individual meals OR with students bringing meals onsite. (No Buffet options or shared water jugs or coffee dispensers).

All team members may work on campus to deliver and support all modes of service including face-to-face instruction.

Communication strategies shall be deployed regarding on site protocols in place that are new as a result of the Pandemic.

Orientation welcomes shall include a discussion around preventing the spread of any virus and college protocols in place to ensure protection.

Classroom instructors shall inform class of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

Cleaning protocols

Sign in and out of the site. Recommended use of hand sanitizer to prevent the spread of Covid-19.

Use of cleaning wipes / disinfectant sprays by employees to keep work area clean.

Instructor Pandemic kits assigned for those supporting off campus activities. Includes cleaning wipes / cleaner for instructor and trainee use and hand sanitizer. Increased contracted cleaning for on campus activities - arranged by Campus Manager

Sign in and out of the site.Recommended use of hand sanitizer to prevent the spread of Covid-19. Use of cleaning wipes / spray by employees to keep work area clean daily.

Trainees shall have access to disinfectant wipes / spray to clean learning areas and tools used prior to and following their class.

Ensure ample time between equipment and room usage to support increased clearning and spot check rooms and equipment to verify cleaning objectives met Instructor Pandemic kits assigned for those supporting off campus activities. Includes cleaning wipes / cleaner for instructor and trainee use and hand sanitizer. Increased contracted cleaning for on campus activities - arranged by Campus Manager.

Sign in and out of the site. Recommended use of hand sanitizer to prevent the spread of Covid-19.
Use of cleaning wipes / spray by employees to keep work area clean.

Students shall have access to disinfectant wipes / spray to clean learning areas and tools used in their learning. Ensure ample time between equipment and room usage to support increased clearning and spot check rooms and equipment to verify cleaning objectives met Increased contracted cleaning for on campus activities - arranged by Campus Manager.

Recommended use of hand sanitizer to prevent the spread of viruses.

Use of cleaning wipes / spray by employees to help keep work area clean.

Students shall have access to disinfectant wipes / spray to clean learning areas and tools used in their learning. Ensure ample time between equipment and room usage to support increased clearning and spot check rooms and equipment to verify cleaning objectives met.

Increased contracted cleaning
for on campus activities - arranged by Campus Manager.

Other

Training at Essential employer site

Where virtual training does not meet the training need, NTD may meet training needs of essential employers at their location provided site protocols are followed, and the trainer and trainees are provided with PPE.

Training at another site

Where virtual training does not fit the training need, NTD may meet training needs of employers at other locations provided site safety protocols are followed, communicated ahead of the training as well as a part of the welcome orientation and the trainer and trainees are provided with PPE. Equipment used in training must not be shared but provided to each participant.

Training at Essential employer site

Where virtual training does not meet the training need, NTD may meet training needs of employers at their location provided site protocols are followed, and the trainer and trainees are provided with PPE.

Training at another site

Where virtual training does not meet the training need, NTD may meet training needs of employers at other locations provided site safety protocols are followed, communicated ahead of the training as well as a part of the welcome orientation and the trainer and trainees are provided with PPE. Equipment used in training must not be shared but provided to each participant.

Training at campus

Where virtual training does not meet the training need, NTD may meet health and safety training needs of employers on campus provided campus protocols followed, communicated ahead of the training as well as a part of the welcome orientation and the trainer and trainees are provided with PPE. Equipment used in training must not be shared but provided to each participant OR strict cleaning protocols of the equipment must be employed.

Training at employer site

NTD may meet training needs of employers at their location provided site protocols are followed, and the trainer and trainees are provided with PPE as required.

Training at another site

NTD may meet training needs of employers at other locations provided site safety protocols are followed, communicated ahead of the training as well as a part of the welcome orientation and the trainer and trainees are provided with PPE. Equipment used in training may be shared provided cleaning protocols are established and agreed too. Where possible however, it is preferred that trainees each have their own equipment.

Training at campus

Where virtual training does not meet the training need, NTD may meet training needs of employers on campus provided campus protocols followed, communicated ahead of the training as well as a part of the welcome orientation and the trainer and trainees are provided with PPE. Equipment used in training must not be shared but provided to each participant OR strict cleaning protocols of the equipment must be employed.

Training at employer site

NTD may meet training needs of employers at their location provided site protocols are followed, and the trainer and trainees are provided with
PPE as required.

Training at another site

NTD may meet training needs of employers at other locations provided site safety protocols are followed, communicated ahead of the training as well as a part of
the welcome orientation and the trainer and trainees are provided with PPE.

Training at campus

Where virtual training does not meet the training need, NTD may meet training needs of employers on campus provided campus protocols followed, communicated ahead of the training as well as a part of the welcome orientation and the trainer and trainees are provided with PPE. Equipment used in training must not be shared but provided to each participant OR strict cleaning protocols of the equipment must be employed.

 

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Departmental Pandemic Operating Plans

Finance Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

Finance is deemed essential service therefore team members are permitted on campus. We are limiting the number of team members on site as much as possible.

Currently all staff members are able to work from home. We do have some team members coming to campus once a week and the Sr Accountant has been coming in daily. Thursdays are a busy day for Finance on campus as both the AP and AR Clerk as well as Sr Accountant are in for the cheque run. This would be very difficult to avoid due to segregation of duties and internal controls.

We are currently conducting all team meetings virtually.

Sign in and out of the site.

Finance is deemed essential service therefore team members are permitted on campus. We are limiting the number of team members on site as much as possible.

All staff members are able to work from home. We do have some team members coming to campus once a week and the Sr Accountant has been coming in daily. Thursdays are a busy day for Finance on campus as both the AP and AR Clerk as well as Sr Accountant are in for the cheque run. This would be very difficult to avoid due to segregation of duties and internal controls.

We will continue to conduct all team meetings virtually.

Sign in and out of the site.

Additional team members may
work on campus at once. However, still have the ability to work from home. Thursdays will continue to be busy on campus for us as well as year end/audit (April/May 21)

Communication strategies shall be deployed to each team member regarding on site protocols

We will continue to conduct all team meetings virtually.

Sign in and out of the site.

All team members may work on campus.

Communication strategies shall be deployed regarding on site protocols in place that are new as a result of the Pandemic.

Once we are back on campus we will limit the number of small face to face meetings. However, virtual meetings will be the preferred for the foreseeable future.

Cleaning protocols

Recommended use of hand sanitizer/hand washing to prevent the spread of Covid-19.

Use of cleaning wipes / spray by employees to keep work area clean.

Recommended use of hand
sanitizer/hand washing to prevent the spread of Covid-19.

Use of cleaning wipes / spray by employees to keep work area clean.

Recommended use of hand
sanitizer/hand washing to prevent the spread of Covid-19.

Use of cleaning wipes / spray by employees to keep work area clean.

Finance exchanges many papers/documents amongst the team. Proper hand washing will be priority. Gloves are an option if preferred.

Recommended use of hand
sanitizer/hand washing to prevent the spread of viruses.

Use of cleaning wipes / spray by employees to help keep work area clean.

Finance exchanges many papers/documents amongst the team. Proper hand washing will be priority. Gloves are an option if preferred.

Other

Travel: Currently there is no travel within the finance department.

No travel in the finance department.

No travel in the finance department.

Face to face meetings: Currently,
the finance department does not hold large group meetings. However, if there is any required training on finance systems the preferred method will be virtually. Where this is not possible ensuring physical distancing will be of the upmost importance – this will not begin until governments allows for larger groups.

A plexi glass barrier will be placed at the front of the three desks that are not in offices.

There is no international
travel expected in the finance department. Even domestic travel is limited. Purchaser does travel between campuses however is able to continue to work remotely instead as long as travel is discouraged.

Once travel does commence same protocols shall be in place (physical distancing/hand washing/cleaning)

Finance may hold larger
meetings provided site safety protocols are followed.

A plexi glass barrier will be placed at the front of the three desks that are not in offices.

 

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Departmental Pandemic Operating Plans

Human Resources Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

HRS Business Continuity

Transition to remote work, and virtual service delivery and virtual employee recruitment and selection.

Limiting and controlled onsite staff to key staff as required to submit payroll, transfer pension or benefit data, and other critical tasks that can only be done on campus.

Use of MS Teams, email and phone to conduct business and meetings.

Continue with remote work, and
virtual service delivery, and virtual employee R&S.

Limiting and controlled onsite staff to key staff as required to submit payroll, transfer pension or benefit data, and other critical tasks that can only be done on campus.

Remote work (working from home) continues. Team will use MS Teams, email, and phone to conduct business and training.

Continue with remote work, and
virtual service delivery, and virtual employee R&S.

Limiting and controlled onsite staff to key staff as required to submit payroll, transfer pension or benefit data, and other critical tasks that can only be done on campus.

Remote work (working from home) continues.

Team will use MS Teams, email, and phone to conduct business and training.

Where face to face meetings are necessary practice physical distancing.

Open access to campus.

Continuation of remote and virtual work. Use of MS Teams for most meetings. Rotation of on site and remote work as necessary. Create schedule ensuring consistent coverage and reduced exposure.

Some service delivery face-to- face. May include components of recruitment and selection.

No drops in from public dropping off resumes etc. All visits by appointment only internal and external.

Business travel resumes, save for any international travel restrictions.

Access to campus/ GWing

Limited to essential staff only for the purposes outlined above through controlled access points. Enhanced screening protocols are in place including a series of questions similar to those asked at hospitals to determine whether a person may have symptoms of COVID-19 or may have been exposed to COVID-19. If anyone accessing campus answers any question in the affirmative, they are not permitted on campus and appropriate measures will be taken.

Any curriculum components that can be delivered in an on-line format, and any work that can continue to be undertaken from home will continue to be delivered in remote format. This includes the ongoing remote delivery of student supports, services, and virtual recruitment.

Access to campus or sites permitted to access information, transmit sensitive date, or complete in office work with Management permission (Special work requiring on site resources).

Permitted staff extended to
capture those required for the purposes outlined above.

Revaluate and/or adjust screening protocols based on government guidelines and the advice of local public health.

Any curriculum components that can be delivered in an on-line format, and any work that can continue to be undertaken from home will continue to be delivered in remote format. This includes the ongoing remote delivery of most student supports, services, and virtual recruitment as appropriate.

Remote work continues and any on campus work will require PPE, and/or physical distancing.

HR Reception workstation (Amanda’s desk) requires physical barriers s/a plexiglass.

Visits to HR made by appointment only to assure physical distancing is observed. Appointments to be staggered among the team to assure wait lines are minimal.

Communication strategies shall be deployed regarding on-site protocols.

Hallway arrows to show walking directions both ways.

Additional team members may
work on campus if necessary, to deliver services while others continue to work from home.

Face-to-face services will require PPE, physical distancing and / or barriers in place.

HR Reception workstation
(Amanda’s desk) requires physical
barriers s/a plexiglass.

Visits to HR made by appointment only to assure physical distancing is observed. Appointments to be staggered among the team to assure wait lines are minimal.

Markings on floor to show where
to stand, where to wait in line. Esp for Amanda’s area but also for smaller HR offices.

Communication strategies shall be deployed regarding on site protocols.

All team members rotate work from home and on campus to deliver and support all modes of service including face-to-face.

Face-to-face services will require PPE, physical distancing and / or barriers in place.

HR Reception workstation (Amanda’s desk) requires physical barriers s/a plexiglass.

Visits to HR made by appointment only to assure physical distancing is observed.

Markings on floor to show where to stand, where to wait in line. Esp for Amanda’s area but also for smaller HR
offices.

Communication strategies shall be deployed regarding on site protocols in place that are new as a result of the Pandemic.

Cleaning protocols

Sign in and out of the site.
Recommended use of hand sanitizer to prevent the spread of Covid-19.

Use of cleaning wipes / disinfectant sprays by employees to keep work area clean.

Recommended use of hand sanitizer and regular washing to prevent the spread of Covid-19. Use of cleaning wipes / spray by employees to keep work area clean daily.

Increased contracted cleaning for on campus activities - arranged
by Campus Manager.

Sanitizing stations needed at each entrance to G Wing and at G Wing Copier.

Recommended use of hand
sanitizer and washing to prevent
the spread of Covid-19. Use of cleaning wipes / spray by employees to keep work area clean.

Increased contracted cleaning for on campus activities - arranged by Campus Manager.

Sanitizing stations needed at each entrance to G Wing and at G Wing Copier.

Recommended use of hand
sanitizer and regular hand washing to prevent the spread of viruses.

Use of cleaning wipes / spray by employees to help keep work area clean.

Sanitizing stations needed at each entrance to G Wing and at G Wing Copier.

Common spaces

Closed

Kitchenette to include signage for
only one person at a time.

Stagger use of lunchroom for breaks. Limit number of people in GWing boardroom at one time.

Sing on washroom to indicate occupied or free. Difficult to distance in the GWing washroom.

Include wipes / disinfectant for ommonly touches surfaces (toaster, microwave, fridge, kettle).

Hand sanitizing station by G Wing copier / Shredder for before and after use.

Kitchenette to include signage for
only one person at a time.

Stagger use of lunchroom for breaks. Limit number of people in GWing boardroom at one time.

Sing on washroom to indicate occupied or free. Difficult to distance in the GWing washroom.

Include wipes / disinfectant for commonly touches surfaces (toaster, microwave, fridge, kettle).

Hand sanitizing station by G Wing copier / Shredder for before and after use.

Hallways in GWing should have directional flow.

 
Events

Prohibited based on provincial guidelines.

Gatherings done virtually / online
ie employee recognition, welcome back, retirement seminar.

Gatherings done virtually / online
ie employee recognition, welcome back, retirement seminar.

 

 

 

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Departmental Pandemic Operating Plans

Innovation Hub Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

Staff members can work from home.

Staff are on site for the manufacturing of PPE face shields or equipment use. Sign in and out of the site. All meetings are conducted virtually.

Staff members can work from home.

Staff are on site for the manufacturing of PPE face shields or equipment use.

Sign in and out of the site. All meetings are conducted virtually.

Staff members can work from home or work on campus on a rotational basis.

Work and engagement strategies shall be deployed regarding onsite protocols.

Sign in and out of the site. All meetings are conducted virtually.

All team members may work on campus.

Work and engagement strategies shall be deployed regarding onsite protocols. Limited number of small face to face meetings. Virtual meetings will be preferred.

Research Continuity

Research is halted, and students, faculty and staff are restricted.

Transition to remote research and plan development for onsite equipment and facility needs. Limiting and controlled
onsite IHub staff as required.

Remote delivery of student support.

Research resumes with remote
work or under physical distancing restrictions.

Remote delivery of student support.

Virtual partnership meetings are conducted.

Controlled access to campus.
Limited access to equipment and facilities for student researchers, virtual support utilized when appropriate.

Virtual partnership meetings continue with gradual return to in-person external activity. Remote work continues where feasible with implementation of onsite work rotations.

Open access to campus. Resumption of on-campus support and learning for student researchers. Increase in-person partnership meetings.

Remote and onsite work rotations will be established as appropriate.
Business travel resumes.

Cleaning protocols

Recommended use of hand
sanitizer or hand washing.

Use of cleaning wipes or spray by employees to keep work area clean.

Recommended use of hand sanitizer or hand washing.

Use of cleaning wipes or spray by
employees to keep work area clean.

Recommended use of hand
sanitizer or hand washing.

Use of cleaning wipes or spray by
employees to keep work area clean.

Exchange of materials between team members will be performed after hand sanitation.

Recommended use of hand
sanitizer or hand washing.

Use of cleaning wipes or spray
by employees to keep work area clean.

Exchange of materials between team members will be performed after hand sanitation.

Travel

No travel permitted.

No travel permitted.

No external travel permitted. In town, face to face meetings are permitted if physical distancing is achievable.

Travel between campuses is permitted.

Domestic travel is limited.

International travel is only permitted if necessary.

 

 

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Departmental Pandemic Operating Plans

EOE Pandemic Phased Operations Plan - Timmins

 

Phase 1

Phase 2

Phase 3

Phase 4

EOE Business Continuity

Continue to remote service delivery.

Continue to remote work, service delivery and client recruitment.

Limiting and controlled onsite staff to key staff as required.

Remote delivery of client supports, services and virtual recruitment.

Use of MS Teams, email, zoom and phone to conduct business and training.

Where campus or other site work is required that may be within 2m distance of another worker, client or
the public, a mask must be worn (as provided by the College).

Remote service delivery.

Remote delivery of client supports, services and virtual recruitment.

Remote work (working from home) continues.

Team will use MS Teams, email, zoom and phone to conduct business and training.

Path of the worker will apply (see Appendix 1) for those working onsite.

Controlled access to to EOE office.

Have limited staff available on-site. Doors will be locked and client face to face by appointment only. Client with no means of technology or clients with multiple barriers encouraged to book appointments.

Limited access to client supports and services with virtual access still available.

Virtual recruitment / partnership meetings continue with gradual return to in-person external activity

Remote work continues where feasible with implementation of on- site work rotations.

Travel restrictions remain in effect - exceptions considered.

Open access to campus

Resumption of onsite delivery of theory under new blended delivery model

Resumption of hands-on learning to pre-pandemic practices

Client supports and services delivery face-to-face and remotely.

Increase in face-to-face recruitment gatherings

Continuation of remote work and onsite work rotations as appropriate.

Business travel resumes, save for any international travel restrictions.

Academic Upgrading Activity

Perform on-site work required to prepare for the delivery of programming and services using proper physical distancing and other required public safety measures (i.e.: construction and maintenance, re- design of work spaces, cleaning, shipping and receiving, etc.);

     

Access to campus

Access to campus or sites permitted to access information or complete in office work with Management permission (Special work requiring on site resources).

Face-to-face instruction will require PPE, Physical distancing and / or barriers in place throughout the training.

Online college mandated training for site visitors shall be completed by all students / partners / site visitors.

Communication strategies shall be deployed regarding on-site protocols.

Orientation welcomes shall include a discussion around preventing the spread of Covid-19 and college protocols in place to ensure protection.

Classroom instructors shall inform
class of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

Food for training to be packaged as individual meals OR by the student bringing their own meals onsite. (No Buffet options or shared water jugs or coffee dispensers).

Additional team members may
work on campus to deliver and support face-to-face instruction while others continue to work from home.

Path of the worker will apply (see Appendix 1) for those working onsite recognizing that the physical limitations may now have changed per the province.

Face-to-face instruction will require PPE, Physical distancing and / or barriers in place throughout the training.

Online college mandated training for site visitors shall be completed by all students / partners / site visitors.

Communication strategies shall be deployed regarding on site protocols.

Orientation welcomes shall include a discussion around preventing the spread of Covid-19 and college protocols in place to ensure protection.

Students and clients will be screened either in person or digitally.

Classroom instructors shall inform class of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

Food for training to be packaged as individual meals OR with students bringing meals onsite. (No Buffet options or shared water jugs or coffee dispensers).

All team members may work
on campus to deliver and support all modes of service including face-to-face instruction.

Communication strategies shall be deployed regarding on site protocols in place that are new as a result of the Pandemic.

Orientation welcomes shall include a discussion around preventing the spread of any virus and college protocols in place to ensure protection.

Classroom instructors shall inform class of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

Cleaning protocols

Sign in and out of the site. Recommended use of hand sanitizer to prevent the spread of Covid-19.

Sign in and out of the site. Recommended use of hand sanitizer to prevent the spread of Covid-19.

Sign in and out of the site. Recommended use of hand sanitizer to prevent the spread of Covid-19.

Recommended use of hand sanitizer to prevent the spread of viruses.

Of EOE and Academic Upgrading Sites

Use of cleaning wipes by employees to keep work area clean.

Use of cleaning wipes / spray by
employees to keep work area clean.

Designated staff to use the photocopier and responsible for cleaning same.

Clients shall have access to disinfectant wipes / spray to clean learning areas and tools used in their learning.

Ensure ample time between equipment and room usage to support increased clearning and spot check rooms and equipment to verify cleaning objectives met

Use of cleaning wipes / spray by
employees to keep work area clean.

Clients shall have access to disinfectant wipes / spray to clean learning areas and tools used in their learning.

Ensure ample time between equipment and room usage to support increased clearning and spot check rooms and equipment to verify cleaning objectives met

Use of cleaning wipes / spray by employees to help keep work area clean.

Students shall have access to disinfectant wipes / spray to clean learning areas and tools used in their learning.

Ensure ample time between equipment and room usage to support increased cleaning and spot check rooms and equipment to verify cleaning objectives met
Other

Site Visit at employer site

For site visits that must be done with new employer the JD will conduct the safety check virtually or attend on site with necessary PPE.

Needs of employers at other locations provided site safety protocols are followed, communicated ahead of the visit.

Site Visit at employer site

For site visits that must be done with new employer the JD will conduct the safety check virtually or attend on site with necessary PPE.

Needs of employers at other locations provided site safety protocols are followed, communicated ahead of the visit.

Site Visit at employer site

For site visits that must be done with new employer the JD will conduct the safety check virtually or attend on site with necessary PPE.

Needs of employers at other locations provided site safety protocols are followed, communicated ahead of the visit.

Site Visit at employer site

For site visits that must be done with new employer the JD will conduct the safety check virtually or attend on site with necessary PPE. Needs of employers at other locations provided site safety protocols are followed, communicated ahead of the visit.

 

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Departmental Pandemic Operating Plans

EOE Pandemic Phased Operations Plan - New Liskeard

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to Site

No in-person access to the services.

All services delivered remotely.
All staff working remotely. Some access by staff on an as-needed basis.

No in-person access to the services.

All services delivered remotely. All staff working remotely. Some access by staff on an as- needed basis.

Staff scheduling appointments with clients. Staff to return to work on a rotational basis.

May require other spaces to be utilized in relation to physical distancing. Masks will be worn when this is not a possibility.

Common areas to be used by clients will be on a limited basis. Use of computer stations will be limited to 1-2 in the space with adequate space between each station. Removal of chairs at computer stations to allow for physical distancing. The job board will have a barrier installed that will not allow for touching of job postings. If client requires a paper copy of the posting, it will be printed by the resource staff upon request.

Pre-screening will be implemented prior to accessing the site. Use of pre-screening tool/form to be completed by all.

Sign-in protocol to be followed.
Drop box for documents received
from clients

Staff return to work and offer full services to clients upon request with appointments required.

Sign-in protocol to be followed.

Cleaning protocols

All offices have been thoroughly cleaned and remain closed.

Installation of physical barriers
(plexi-glass) prior return of staff.

All offices thoroughly prepared and cleaned for return of staff.

All protocols implemented in consultation with the building maintenance staff at the site.

Staff responsible to clean all areas
own office space and areas that were touched by clients and others.

Each computer station will be cleaned by staff after each use by clients.

Proper cleaning supplies provided to staff.

Cleaners will thoroughly clean all areas at the end of each day.

Staff clean their own office space throughout the day

Proper cleaning supplies provided to staff.

Caretakers will thoroughly clean all areas at the end of each day.
Other

 

Barriers to be installed in
Resource Centre at Resource Centre Agents desks. Portable plexi-glass units used in Consultant offices and one portable plexi-glass unit for Boardroom.

Flow of traffic and floor markers for spacing and distancing installed

Site Visit at employer site

For site visits that must be done with new employer the JD will conduct the safety check virtually or attend on site with necessary PPE. Needs of employers at other locations provided site safety protocols are followed, communicated ahead of the visit.

 

Pre-screening of clients coming into
the building for scheduled meetings.

Hand-sanitizing stations set up on entrance to the building

Staff and clients to wear masks for in person meetings.

Flow of traffic and floor markers for spacing and distancing
Limited number of clients in the
Resource Centre

Site Visit at employer site

For site visits that must be done with new employer the JD will conduct the safety check virtually
or attend on site with necessary
PPE. Needs of employers at other locations provided site safety protocols are followed, communicated ahead of the visit.

Staff and clients resume
normal contact (pre-corona)
with masks being encouraged

Protocols will remain in place with possible screening tool still in use.

Site Visit at employer site

For site visits that must be done with new employer the JD will conduct the safety check virtually or attend on site with necessary PPE. needs of employers at other locations provided site safety protocols are followed, communicated ahead of the visit.

 

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Departmental Pandemic Operating Plans

Health Sciences and Emergency Services Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

HS&ES Business Continuity

Transition to remote teaching and learning Transition to remote work, Remote delivery of student supports, services

Use of MS Teams, email, BB Collaborate and phone to conduct business and training.

NOTE: HS&ES operations enter
phase 2 on August 17, 2020
Hands-on learning (e.g. labs) resumes under physical distancing restrictions

Remote teaching and learning delivery of theory off site. Physical distancing parameters for essential workplaces (all HS&ES staff and faculty either have their own office or workspace). Remote delivery of student supports (e.g Coordinators, Clinical Facilitators).

Remote work (working from home) continues Team will use MS Teams, email, BB Collaborate and phone to conduct business and training.

Controlled access to campus
Continuation of theory courses delivered remotely, unless the class size dictates the possibility of teaching on site with guidelines for physical distancing.

Limited campus events and activities restricted to smaller gatherings.

Virtual meetings continue with gradual return to in-person external activity as permitted Remote work continues where feasible with implementation of on-site work rotations as required. Travel restrictions remain in effect -
exceptions considered.

Open access to campus. Resumption of onsite delivery of theory.

Resumption of hands-on learning to pre-pandemic practices.

Student supports and services delivery face-to-face Increase in face-to-face
recruitment gatherings

Continuation of remote work and onsite work rotations if required. Business travel resumes, save for any international travel restrictions.

Access to campus

Access to campus or sites permitted to access information or complete in office work with Management permission (Special work requiring on site resources).

Face-to-face instruction (labs) will
require PPE, Physical distancing and / or barriers in place (as appropriate) throughout the training as appropriate.

Orientation for students shall include a discussion around preventing the spread of Covid- 19 and College protocols in place to ensure protection.

Faculty shall inform students of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

 

Face-to-face instruction will require
PPE, Physical distancing and / or barriers in place as appropriate.

Communication strategies shall be deployed regarding on site protocols.

Faculty shall continue to inform students of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

All team members may work
on campus to deliver and support all modes of service including face-to-face instruction.
Communication strategies shall be deployed regarding on site protocols in place that are new as a result of the Pandemic.
Orientation welcomes shall
include a discussion around preventing the spread of any virus and college protocols in place to ensure protection.

Faculty shall continue to inform students of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

Cleaning protocols

Sign in and out of the site. Recommended use of hand sanitizer to prevent the spread of Covid-19.

Use of cleaning wipes / disinfectant sprays by employees to keep work area clean.

Recommended use of hand sanitizer to prevent the spread of Covid-19. Use of cleaning wipes / spray by employees to keep work area clean daily.

Lab instructors/faculty shall have access to disinfectant wipes / spray to clean learning areas and tools used prior to and following their class.

Ensure ample time between equipment and room usage to support increased cleaning and spot check rooms and equipment to verify cleaning objectives met

Increased contracted cleaning for on campus activities - arranged by Campus Manager.

Recommended use of hand
sanitizer to prevent the spread of
Covid-19. Use of cleaning wipes / spray by employees to keep work area clean.

Students shall have access to disinfectant wipes / spray to clean learning areas and tools used in their learning.

Ensure ample time between equipment and room usage to support increased cleaning and spot check rooms and equipment to verify cleaning objectives met.

Increased contracted cleaning for on campus activities - arranged by Campus Manager.

Recommended use of hand
sanitizer to prevent the spread of viruses.

Use of cleaning wipes / spray by employees to help keep work area clean.

Students shall have access to disinfectant wipes / spray to clean learning areas and tools used in their learning.

Ensure ample time between equipment and room usage to support increased cleaning and spot check rooms and equipment to verify cleaning objectives met.

Other

Clinical/placement learning experiences may resume at discretion of partner agencies. PPE/guidelines will be provided and shared with students as per their requirements/direction

Academic Delivery as per above.

Clinical/placement learning experiences may resume at discretion of partner agencies. PPE/guidelines will be provided and shared with students as per their requirements/direction.

Clinical/placement learning experiences may resume at discretion of partner agencies. PPE/guidelines will be provided and shared with students as per their requirements/direction

Clinical learning experiences may resume at discretion of partner agencies. PPE/guidelines will be provided and shared with students as per their requirements/direction

 

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Departmental Pandemic Operating Plans

Environmental Technician Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

Setting the context for planning

Our Env. Tech students have completed their Winter 2020 semester remotely.

Theoretical instruction (incl. Env Tech) continues online.

All classes will be taught by distance this fall, and practical labs that ordinarily would be held in the fall will instead be held in early May. (The weekly course hours during the winter semester are too high for the labs to be caught up in winter.) An exception will be made to provide the fall labs on-campus that are required for 8 International students who are completing their program this fall.

Our fall delivery includes receiving some theory courses from our partner Lambton College that is starting their
fall semester Mon Sept 14, then following a 6/1/6 format. We will plan our on-site labs to follow Lambton’s lead for these courses for the 8 International students.

In these instances, we will rely on use of face-masks when entering and exiting the campus and office /classroom, physical distancing while working in the classroom, sanitizing wipes/hand cleanser and Plexiglas barriers between staff and students. Face-masks are to be worn by students and staff in all situations where physical distancing is not possible.

The number of returning students in Fall 2020 is projected to be 16, but 2nd year uncompressed (International) students are in different fall classes than those in first year. New intakes for domestic and International students currently are trending to be very low. (1 domestic confirmation; 8 Int’l applications with 2 Accepted and Deposits paid. January intake has been opened.)

We are currently planning for winter 2021 resumption of in- person labs, however most theory will continue to be taught by distance webinar. Students are familiar with this delivery mode since it is used for most-in-person courses.

The probable number of students coming on campus this winter (after 8 complete in December) may be 10 existing + perhaps 2-6 from Fall and Winter intakes, depending on International Visa and travel situations.

On-campus activity

   

Wide-spread delivery of components of theoretical courses, (leveraging online components as pedagogically relevant in a hybrid delivery model);

Loosening of physical distancing restrictions allowing hands-on instruction, … in compliance with public health guidelines (See note above).

Student supports, services and recruitment activities resume face to face formats, where deemed appropriate and necessary.

The final in-class test for our Certification Exam Preparation course run in Winter 2020 has an ELC (Entry Level Course) element that Richard delivers on behalf of OWWCO and MOE. It is worth 40%, as mandated by the Ministry. The Ministry would not approve any other form of testing in Winter 2020 except an in-person proctored exam. While no graduates were affected, we still have students from Winter 2020 held up in completing this credit until in- person proctored exams are permitted. (The course repeats in Winter 2021.)

 

Access to campus

Access to campus or sites permitted to access information or complete in- office work with Management permission (Special work requiring on site resources).

Note however, that Prof. Richard Kallio will be teaching from onsite most likely classroom G214 since his home satellite Internet connection does not technically support a high quality of delivery.

Any in-person interaction during intake will require PPE, Physical distancing and / or barriers in place for support staff and/or faculty involved in the intake.

Prior to any student coming on- campus, we will discuss college protocols in place to ensure preventing the spread of Covid-19.

Certain faculty members (mostly
Richard Kallio) may work on campus to support face-to-face lab instruction while others continue to work from home.

Path of the worker will apply (see Appendix 1) for those working onsite. (Subject to change if/when the physical limitations change per the province.)

Face-to-face instruction will require physical distancing and / or barriers in place, and face-masks by
students and employees where these are not in place.

The college will provide each student with 2 cloth face masks at registration. (With a limited supply of single-use masks available when the cloth masks are forgotten.)

Orientation shall include an online
Covid-19 module including college protocols in place to ensure
protection, and a student
commitment / acknowledgement.

Classroom professors shall inform class of College protocols and shall report immediately any person who ignores or wilfully or repeatedly violates these standards.

Students bring own meals and drinks onsite.

All team members may work
on campus to deliver and support all modes of service including face-to-face instruction.

Face-to-face instruction will require physical distancing and / or barriers in place.

 

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Departmental Pandemic Operating Plans

Law Clerk Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

Setting the context for planning

Our Law Clerk students have completed their Winter 2020 semester remotely.

Theoretical instruction continues
online.

There are no Covid-19 changes required since all classes will continue to be taught by webinar as per usual practice this fall, and from faculty’s homes as was often the case in pre-Covid times.

There are no Covid-19 changes
required since all classes will continue to be taught by webinar as per usual practice this fall, and from faculty’s homes as was often the case in pre-Covid times.

There are no Covid-19 changes required since all classes will continue to be taught by webinar as per usual practice this fall, and from faculty’s homes as was often the case in pre-Covid times.

Access to
campus

Access to campus or sites permitted to access information or complete in- office work with Management permission (Special work requiring on site resources).

 

Full-time faculty member Voula
Zafiris and support staff member Eliisa Ollila may occasionally work on campus for social support reasons but most likely will continue to work predominantly from home.

Path of the worker will apply (see Appendix 1) for those working onsite. (Subject to change if/when the physical limitations change per the province.)

All team members may work
on campus to deliver and support all modes of service including face-to-face instruction but most likely Voula will continue to work predominantly from home.

 

 

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Departmental Pandemic Operating Plans

Tech and Trades Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

T/T Business Continuity

Transition to remote teaching and learning Limiting and controlled onsite staff to key staff and faculty as required

Remote delivery of student supports, services and virtual recruitment
Use of MS Teams, email,
zoom and phone to conduct business and training.

Where face to face instructions is required that may be within 2m distance of another student or faculty, a mask must be worn by students and faculty (as provided by the College). (See Appendix 4.1: Mask Protocols)

Limited hands-on learning resumes under physical distancing restrictions where required by course instructor to meet course learning objectives.

Remote teaching and learning delivery of theory for theory portions of courses. Remote delivery of student supports, services and virtual recruitment.

Remote work (working from home) continues.

Team will use MS Teams, email, zoom and phone to conduct business and training. Path of the worker will apply (see Appendix 1) for those working onsite.

Expansion of limited hands-on
learning continues under physical distancing restrictions where required by course instructor to meet course learning objectives.

Remote teaching and learning delivery of theory for theory portions of courses.

Remote delivery of student supports, services and virtual recruitment.

Remote work (working from home)
continues.

Team will use MS Teams, email, zoom and phone to conduct business and training. Path of the worker will apply (see Appendix 1) for those working onsite.

Open access to campus.

Resumption of onsite delivery of theory under new blended delivery model.


Resumption of hands-on
learning to pre-pandemic practices.

Student supports and services delivery face-to-face Increase in face-to-face recruitment gatherings.

Continuation of remote work and onsite work rotations as appropriate

Business travel resumes, save for any international travel restrictions

Access to campus

Access to campus or sites permitted to access information or complete in office work with Management permission (Special work requiring on site resources).

Face-to-face instruction will require PPE, Physical distancing and / or barriers in place.

Online college mandated screening for site visitors shall be completed by all students / faculty/staff

Communication strategies shall be deployed regarding on-site protocols.

Orientation welcomes shall
include a discussion around
preventing the spread of Covid-
19 and college protocols in place to ensure protection.

Classroom instructors shall inform class of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

Additional team members may work on campus to deliver and support face-to-face instruction while others continue to work from home.

Face-to-face instruction will require PPE, Physical distancing and / or barriers in place throughout the training.

Online college mandated screening
for site visitors shall be completed
by all students / faculty/staff

Communication strategies shall be deployed regarding on site protocols. Orientation welcomes shall include a discussion around preventing the spread of Covid-19 and college protocols in place to ensure protection.

Classroom instructors shall inform class of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

All team members may work on campus to deliver and support all modes of service including face-to-face instruction.

Communication strategies shall be deployed regarding on site protocols in place that are new as a result of the Pandemic.

Orientation welcomes shall include a discussion around preventing the spread of any virus and college protocols in place to ensure protection.

Classroom instructors shall inform class of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

Cleaning protocols

Sign in and out of the site. Recommended use of hand
sanitizer/hand washing to prevent the spread of Covid-19. Use of cleaning wipes / disinfectant sprays by employees to keep work area clean.

Increased contracted cleaning for on campus activities - arranged by Campus Manager.

Sign in and out of the site. Recommended use of hand
sanitizer/hand washing to prevent the spread of Covid-19.

Students/Faculty shall have access to disinfectant wipes / spray to clean learning areas and tools used prior to/during/and following their class.

Ensure ample time between equipment and room usage to support increased cleaning and spot check rooms and equipment to verify cleaning objectives met.

Sign in and out of the site. Recommended use of hand
sanitizer/ hand washing to prevent the spread of Covid-19.

Students/Faculty shall have access to disinfectant wipes / spray to clean learning areas and tools used prior to/during/and following their class.

Ensure ample time between equipment and room usage to support increased cleaning and spot check rooms and equipment to verify cleaning objectives met.

Recommended use of hand sanitizer/hand washing to
prevent the spread of viruses.

Students/Faculty shall have access to disinfectant wipes / spray to clean learning areas and tools used prior to/during/and following their class.
Ensure ample time between equipment and room usage to support increased cleaning and spot check rooms and equipment to verify cleaning objectives met.

Common spaces

Closed

Common space for lunch breaks
designated in H and F wings.

Seating arranged and indicated clearly to adhere to social distancing protocols. No food service on site.

Common space for lunch breaks
designated in H and F wings.

Seating arranged and indicated clearly to adhere to social distancing protocols. No food service on site.

 

 

 

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Departmental Pandemic Operating Plans

Business and Community Services Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

Schools of Business and Community Services

All academic programs transitioned to distance teaching and learning in an asynchronous format.

Faculty are not required to be on any campus.

Faculty may choose to access the campus to work so a schedule will be created to ensure proper social distancing (2 metres), office cleaning requirements and personal protective equipment needs, such as the wearing of a College provided mask will be enforced.

MS Teams, Go-to- Meetings, email and teleconferences will be used to conduct business and host meetings.

Travel restrictions for all faculty and support staff will be in effect.

All academic programs will continue to deliver content in an online, synchronous format.

Faculty are not required to be on any campus. If some faculty choose to work on campus, a schedule will be created to ensure proper social distancing (2 metres), office cleaning requirements and personal protective equipment needs, such as the wearing of a College provided mask will be enforced.

MS Teams, Go-to-Meetings,
email and teleconferences will be used to conduct business and
host meetings.

Travel restrictions for all faculty and support staff will be in effect.

All academic programs will be
delivered in a hybrid, blended format – theoretical content will continue to be delivered in an online, synchronous format, while certain experiential learning based courses (placements, reflective practice, cap stone, etc.) will have students returning to campus respecting physical distancing parameters for essential workplaces, and within provincial limits for non-essential workplaces. Faculty teaching theoretical courses will not be required to be on campus.

Faculty teaching certain
experiential learning based courses will be required to work on campus.

All faculty working on campus will be scheduled to ensure proper social distancing (2 metres), office cleaning requirements and personal protective equipment needs, such as the wearing of a College provided mask, will be enforced .

MS Teams, Go-to-Meetings, email and teleconferences will be used to conduct business and host meetings.

Travel restrictions for all faculty and support staff remain in effect - exceptions may be considered.

All academic programs will continue to be delivered in a hybrid, blended delivery model with additional courses being offered in a face-to-face format respecting physical distancing parameters for essential workplaces, and within provincial limits for
non-essential workplaces.

Continuation of remote work for faculty teaching certain theoretical courses and onsite work schedules for faculty teaching experiential learning courses. Provincial requirements and guidelines will be adhered to with the delivery of on-campus courses.

Resume some face-to-face meetings (where appropriate) and MS Teams, Go-to- Meetings, email and teleconferences will continue to be used to conduct routine business and host some meetings.

Domestic travel for business resumes. International travel restrictions will be followed.

Access to Campus

 

Faculty and support staff access to campus will be scheduled in order to ensure proper social distancing (2 metres), office cleaning requirements and personal protective equipment needs, such as the wearing of a College provided mask, will be enforced.

Faculty and support staff access
to campus will be scheduled in order to ensure proper social distancing (2 metres), office cleaning requirements and personal protective equipment needs, such as the wearing of a College provided mask, will be enforced.

Face-to-face instruction will require PPE, Physical distancing and / or barriers in place throughout the training.

Online college mandated training for all faculty and/or support staff working on a campus.

Communication strategies shall be deployed regarding on-site protocols.

Student Orientations will be completely online and will include a discussion around preventing the spread of Covid-19 and college protocols in place to ensure protection.

Faculty teaching theoretical courses will not be required to be on campus.

Faculty teaching certain experiential learning based courses will be required to work on campus. This will be scheduled to ensure proper social distancing (2 metres), erection of barriers, office cleaning requirements and personal protective equipment
needs, such as the wearing of a College provided mask, will be enforced.

Online college mandated training for site visitors shall be completed by all students / partners / site visitors and employees.

Students must provide their own face masks (may opt to pay for one upon arrival).

Communication strategies shall be deployed regarding on site protocols.

Student Orientation and welcome may be in a hybrid, blended format which will include a discussion around preventing the spread of Covid-19 and college protocols in place to ensure protection.

Faculty teaching face-to-face courses shall inform students of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

All faculty and support staff may work on campus to deliver and support all modes of service including face-to- face instruction.

Communication strategies shall be deployed regarding on site protocols in place that are new as a result of the Pandemic.

Student Orientation and welcome may be in a hybrid, blended format which will include a discussion around preventing the spread of Covid-19 and college protocols in place to ensure protection.

Faculty teaching face-to-face courses shall inform students of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

Cleaning protocols

Sign in and out of the site.

Signage recommending use of hand sanitizer and proper social distancing to
prevent the spread of Covid-19.

Recommended PPE available to faculty and support staff working on campus.

Use of cleaning wipes / spray by employees to keep work area clean daily.

Increased contracted cleaning for on campus activities - arranged by Campus Manager.

Departmental schedules for faculty working on campus.

Sign in and out of the site.

Signage recommending use of hand sanitizer to prevent the spread of Covid-19.

Recommended PPE available to faculty and support staff working on campus.

Use of cleaning wipes / spray by employees to keep work area clean daily.

Increased contracted cleaning for on campus activities - arranged
by Campus Manager.

Departmental schedules for faculty working on campus.

Sign in and out of the site.

Signage recommending use of hand sanitizer to prevent the spread of Covid-19.

Use of cleaning wipes / spray by employees to keep work area clean daily.

Recommended PPE available to all faculty and support staff working on campus.

Students shall have access to disinfectant wipes / spray to clean learning areas and tools used in their learning.

Schedule instructional area usage to ensure sufficient time is allocated to support increased cleaning and spot check rooms and equipment to verify cleaning objectives are being met.

Increased contracted cleaning for on campus activities - arranged by Campus Manager

Departmental schedules for faculty working on campus. Faculty Pandemic kits assigned for those supporting off campus activities (i.e. supervision of placements). Includes cleaning wipes / cleaner for instructor and trainee use and hand sanitizer.

Signage recommending use of
hand sanitizer to prevent the spread of Covid-19.

Use of cleaning wipes / spray by employees to keep work area clean daily.

PPE available to faculty and support staff who request it.

Students shall have access to disinfectant wipes / spray to clean learning areas and tools used in their learning.

Schedule instructional area usage to ensure sufficient time is allocated to support increased cleaning and spot check rooms and equipment to verify cleaning objectives are being met.

Increased contracted cleaning for on campus activities - arranged by Campus Manager

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Departmental Pandemic Operating Plans

IT Pandemic Phased Operations Plan

Phase 1

Phase 2

Phase 3

Phase 4

IT Staff are working from home except for 1 person a day in at the office.

LRC Laptop loans are coordinated through the IT department.

IT services are still being offered on site and remotely. IT staff are available daily by x7000 and ithelp email.

PPE is available to IT staff when assisting staff/students.

Students can come in for assistance by appointment only.

Cleaning common surfaces in the IT area is done by staff in the morning and before they leave after their shift. This ensures a clean workspace for the next staff the next day.

Hand sanitizer station outside IT window and inside IT office for both client and staff.

Purchased remote software to be able to assist staff/students working from home.

Created student help email
(StudentITHelp@northern.on.ca)
for students to contact IT staff.

Use of Microsoft Teams for collaboration.

IT Staff are working from home but 2 people are on campus daily.

IT services are still being offered on site and remotely.

Prior to any student coming on-campus for an appointment with IT, we discuss college protocols in
place to ensure preventing the spread of Covid-19.

Cleaning common surfaces in the IT area are done by stuff in the morning and before they leave after their shift. This ensures a clean workspace for the next staff the next day.

Hand sanitizer station outside IT window and inside IT office for both client and staff.

Have signage to allow one person at a time into IT waiting area to help with problems.

Tape along floor outside IT office for students/staff waiting for IT assistance.

Plexi Glass in front of IT window with opening to allow laptops to be handed out or received for repairs.

Signage for clients to sanitize hands before asking for IT help.

Only have 1 IT staff at the window at a time to assist student/staff.

PPE available at the front window for staff assisting students/staff.

Only work on college issued equipment. If it is a student’s personal equipment, give them some direction but have them do the work on it.

After every student/staff has been to the IT window, wipe down the counter with disinfectant.

All departmental team meetings to still use Teams or video to allow for social distancing.
Computer labs still closed. Outside client events still closed.

Any visits to office or work areas will require hand sanitation before and after.

Any physical work required such as running cables, network drops etc, will require PPE

Any Access to network closets/rooms by contractors will require PPE.

All team members may work on campus to deliver and support all modes of service including face-to- face delivery.  Facemasks may be required

Increased occupancy subject to provincial guidelines.

Computer labs – take out every second keyboard and mouse to ensure that students sit distancing themselves.

Signage up and Hand sanitizer to have student sanitize before they enter and leave the classroom.

Cleaning wipes available to students to sanitize the work station before and after use.

If an issue cannot be resolved remotely and we have to work in a classroom environments (eg: labs, classrooms, shops) that
students/faculty are
present – wear PPE and sanitize hands before and after being in the classroom. Keep social distancing from students/faculty as much as possible.

Outside clients in for events that we need to provide equipment for – social distance, wear PPE and help remotely as much as possible without having to deal directly with the client. Have Facilities Coordinator deal with the client and we deal with facilities coordinator. (limiting the amount of direct contact with an external client).

Sanitize equipment before and after use by clients.

Setup and takedown done before/after anyone is in that area.

 

 

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Departmental Pandemic Operating Plans

Learning Resource Centres Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

Setting the context for planning

Library services are offered remotely through email, virtual reference or Blackboard Collaborate. Print borrowing has ceased for the time being.

Libraries are open in a limited and controlled manner for borrowing books and resources in a closed stack format. (Every effort will be made to purchase reserves in eBook format to accommodate distance learning) All requests will be filled by library staff only.
Library services will continue to be offered remotely through email, virtual reference, and BB Collaborate.
Writing help can be provided through Collaborate should faculty be assigned to the Success Centre.
Library instruction and orientation will be delivered in an online format.
Libraries

Libraries are open in a limited and controlled manner for borrowing books and resources in a closed stack format. All requests will be filled by library staff. Stacks will be blocked off from students.

Libraries are fully open and accessible. Writing help provided face-toface or online.

On-campus activity

Laptop loans are coordinated through the IT department by appointment. Returned library books deposited into the book drop by appointment (Timmins campus). Books remain untouched for a minimum of 72 hours.

Book returns are deposited into the bookdrops. Wear gloves and masks when moving books from bookdrop into quarantine for 72 hours and remove them immediately afterwards.
Wear gloves and masks while moving DVDs and other materials with plastic coverings. Wipe them down with alcohol wipes and put back into circulation.

Library staff return to work. Timmins campus staff rotate shifts.

Users to obtain desired material through curbside pickup or at Library service desk by appointment.

Extended loan periods for reserves or provide users with digital scans depending on need.

Wear gloves and masks when moving books from bookdrop into quarantine for 72 hours and remove them immediately afterwards.

Wear gloves and masks while moving DVDs and other materials with plastic coverings. Wipe them down with alcohol wipes and put back into circulation.

Library staff continue to work alone or on a rotating basis. (or subject to provincial guidelines and PPE measures in place).

Requests for book loans and other material can be made at the service desk.
Book returns are deposited into the bookdrops.

All team members may work on campus to deliver and support all modes of service including face-to-face delivery.

Stacks are open for student access subject to recommended provincial guidelines.

Access to Campus

 

Prior to any student coming oncampus, we will discuss college protocols in place to ensure preventing the spread of Covid19.
Any in-person interaction during pickup will require PPE, Physical distancing and / or barriers in place for library staff involved.

Plexi-glass barrier at service desk, floor markers and signage directing flow of traffic will be required.

Any in-person interaction during pickup will require PPE, Physical distancing and / or barriers in place for library staff involved

Unlimited

Cleaning protocols

 

(If available) Computers, keyboards, mice and desk surfaces will require a thorough cleaning after each user.

High-use areas will require frequent cleaning throughout the day

Computers, keyboards, mice and desk surfaces will require a thorough cleaning after each user.

High-use areas will require frequent cleaning throughout the day.

 

Common spaces

Closed

Computer workstations will be closed. OR Computer workstations will be reduced to allow for physical distancing measures, accessible by appointment. Time limits will be set to accommodate as many students as possible.

Plexi-glass barrier at service desks, floor markers and signage directing flow of traffic will be required.

Group study rooms are not available.
Recommend plexi-glass barriers at service desks and between computer work stations (at Timmins campus with front facing computer stations)

Students are permitted to study in the library up to a maximum of 1 person per table.

Computer workstations will be reduced to allow for physical distancing measures. Time limits will be set to accommodate as many students as possible. Group study rooms are not available.

Plexi-glass barrier at service desks, floor markers and signage directing flow of traffic will be required.
Recommend plexi-glass barriers at service desks and between computer work stations (at Timmins campus with front facing computer stations).

Open

Increased occupancy subject to provincial guidelines.

Full use of study rooms.

 

 

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Departmental Pandemic Operating Plans

Marketing, Communication and External Relations Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

M+C+E Business
Continuity

Transition to remote work, service delivery and student recruitment Limiting and controlled onsite staff to key staff as required.

Remote delivery of client supports and services. Use of MS Teams, email, zoom, facetime and phone to conduct business

Where campus or other site work is required that may be within 2m distance of another worker, client or the public, a mask must be worn (as provided by the College).

Hands-on learning for various College program areas resumes under physical distancing restrictions; virtual distance learning continues for College Remote service delivery of service for department continues with blended on and off site work, as required, and working within physical distancing parameters in place and followed when on site.

Remote delivery of student and staff supports, services and virtual recruitment
Remote work (working from
home) continues

Team will use MS Teams, email, zoom, facetime and phone to conduct business.

Self screening and monitoring for those working onsite.

Controlled access to campus.

Hyflex/blended delivery model in effect wherever available with blended learning off site and working within physical distancing parameters for Essential workplaces, and within provincial limits where non-essential workplaces are involved in the training

Limited access to student supports and services with virtual access still available. Limited campus events and
activities restricted to smaller gatherings.

Virtual promotion / partnership
meetings continue with gradual return to in-person external activity Remote work continues where feasible with implementation of on-site work rotations

Travel restrictions remain in effect - exceptions considered.

Open access to campus
Resumption of onsite delivery of theory under new blended delivery model

Resumption of hands-on learning to pre-pandemic practices

Student supports and services delivery face-to-face. Increase in face-to-face
recruitment gatherings.

Continuation of remote work and onsite work rotations as appropriate

Business travel resumes, except for any international travel restrictions.

Access to campus

Limited to essential staff only for the purposes outlined above through controlled access points.

Enhanced screening protocols are in place including a series of questions similar to those asked at hospitals to determine whether a person may have symptoms of COVID-19 or may have been exposed to COVID-19. If anyone accessing campus answers any question in the affirmative, they are not permitted on campus and appropriate measures will be taken.

Any curriculum components that can be delivered in an on-line format, and any work that can continue to be undertaken from home will continue to be delivered in remote format. This includes the ongoing remote delivery of student supports, services, and virtual recruitment.

Access to campus or sites permitted to access information or complete in office work with Management permission (Special work requiring on site resources).

Permitted staff extended to
capture those required for the purposes outlined above. Revaluate and/or adjust screening protocols based on government guidelines and the advice of local public health.

Any curriculum components that
can be delivered in an on-line format, and any work that can continue to be undertaken from home will continue to be delivered in remote format. This includes the ongoing remote delivery of most student supports, services, and virtual recruitment as appropriate.
Face-to-face instruction will
require PPE, Physical distancing and / or barriers in place throughout the training.

Online college mandated training for site visitors shall be completed by all students / partners / site visitors.

Communication strategies shall be deployed regarding on-site protocols.
Orientation welcomes shall include a discussion around preventing the spread of Covid-19 and college protocols in place to ensure protection.

Classroom instructors shall inform class of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

Food for training to be packaged as individual meals OR by the student bringing their own meals onsite. (No Buffet options or shared water jugs or coffee dispensers).

Additional team members may
work on campus to deliver and support face-to-face instruction while others continue to work from home.

Path of the worker will apply (see Appendix 1) for those working onsite recognizing that the physical limitations may now have changed per the province.

Face-to-face instruction will require PPE, Physical distancing and / or barriers in place throughout the training.

Online college mandated training for site visitors shall be completed by all students / partners / site visitors.

Communication strategies shall be deployed regarding on site protocols.
Orientation welcomes shall include a discussion around preventing the spread of Covid-19 and college protocols in place to ensure protection.

Classroom instructors shall inform class of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

Food for training to be packaged as individual meals OR with students bringing meals onsite. (No Buffet options or shared water jugs or coffee dispensers).

All team members may work
on campus to deliver and support all modes of service including face-to-face instruction.

Communication strategies shall be deployed regarding on site protocols in place that are new as a result of the Pandemic.

Orientation welcomes shall
include a discussion around preventing the spread of any virus and college protocols in place to ensure protection.

Classroom instructors shall inform class of OHSA requirements and College protocols and shall report immediately any person who violates these standards.

 

Cleaning protocols

Sign in and out of the site. Recommended use of hand sanitizer to prevent the spread of Covid-19.

Use of cleaning wipes by employees to keep work area clean.

Sign in and out of the site. Recommended use of hand sanitizer to prevent the spread of Covid-19.

Use of cleaning wipes / spray by employees to keep work area clean.

Students shall have access to disinfectant wipes / spray to clean learning areas and tools used in their learning. Ensure enough time between equipment and room usage to support increased cleaning and spot check rooms and equipment to verify cleaning objectives met.

Sign in and out of the office.
Recommended use of hand sanitizer to prevent the spread of
Covid-19.

Use of cleaning wipes / spray by employees to keep work area clean.

Students shall have access to disinfectant wipes / spray to clean learning areas and tools used in their learning. Ensure enough time between equipment and room usage to support increased cleaning and spot check rooms and equipment to verify cleaning objectives met.

Recommended use of hand
sanitizer to prevent the spread of viruses. Use of cleaning wipes / spray by employees to help keep work area clean.

Students shall have access to disinfectant wipes / spray to clean learning areas and tools used in their learning. Ensure enough time between equipment and room usage to support increased cleaning and spot check rooms and equipment to verify cleaning objectives met.

Common spaces

Common spaces are closed. Signage placed and doors locked to prevent use of common areas, including in-office meeting room in Marketing area, to other departmental groups.

Use signage or lock doors to
prevent use of common areas, including in-office meeting room in Marketing area, to other departmental groups.

Only common spaces that provide students with access to critical resources (e.g. computer labs, libraries) are open, with physical distancing in place.

Use signage or lock doors to prevent use of common areas, including in-office meeting room in Marketing area, to other departmental groups.

Use signage or lock doors to
prevent use of common areas, including in-office meeting room in Marketing area, to other departmental groups.

Re-evaluate access to common spaces based on guidelines provided by the provincial and federal governments

Events

In-person events prohibited based on provincial guidelines. Virtual events and alternatively-formatted events planned whenever possible in lieu of in- person, face-to-face interactions.

Re-evaluate event protocols based on guidelines provided by the provincial and federal governments. Virtual events and alternatively-formatted events planned whenever possible in lieu of in- person, face-to-face interactions.

Re-evaluate event protocols based on guidelines provided by the provincial and federal governments. Virtual events and alternatively formatted events planned whenever possible in lieu of in- person, face-to-face interactions.

Re-evaluate event protocols based on guidelines provided by the provincial and federal governments. Virtual events and alternatively-formatted events planned whenever possible in lieu of in-person, face-to-face interactions.

Other

Photography and video at campus sites, as required.

Where virtual interactions do not meet the College need, Marketing may plan and visit program areas at their location providing site protocols are followed, and the employees and models are provided with PPE.

Photos and video taken at another site:

Where virtual visits do not fit the need of the College for virtual assets, Marketing may plan and visit photo shoots for asset collection at other
locations providing site safety protocols are followed, communicated ahead of the shoot and employees and models are provided with PPE. Equipment used in the collection of photo and video assets must not be shared but provided to each participant.

Photography and video at campus sites, as required.

Where virtual interactions do not meet the College need, Marketing may plan and visit program areas at their location providing site protocols are followed, and the employees and models are provided with PPE.

Photos and video taken at another site:

Where virtual visits do not fit the need of the College for virtual assets, Marketing may plan and visit photo shoots for asset collection at other locations providing site safety protocols are followed, communicated ahead of the shoot and employees and models are provided with PPE. Equipment used in the collection of photo and video assets must not be shared but provided to each participant.

Photography and video at campus
sites, as required.

Where virtual interactions do not
meet the College need, Marketing may plan and visit program areas at their location providing site protocols are followed, and the employees and models are provided with PPE.

Photos and video taken at another site:

Where virtual visits do not fit the need of the College for virtual assets, Marketing may plan and visit photo shoots for asset collection at other locations providing site safety protocols are followed, communicated ahead of the shoot and employees and models are provided with PPE.

Equipment used in the collection of photo and video assets must not be shared but provided to each participant.

Photography and video at
campus sites, as required Where virtual interactions do not meet the College need, Marketing may plan and visit program areas at their location providing site protocols are followed, and the employees and models are provided with PPE.

Photos and video taken at another site:

Where virtual visits do not fit
the need of the College for virtual assets, Marketing may plan and visit photo shoots for asset collection at other locations providing site safety protocols are followed, communicated ahead of the shoot and employees and models are provided with PPE. Equipment used in the collection of photo and video assets must not be shared but provided to each participant.

 

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Departmental Pandemic Operating Plans

Plant and Property Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

Setting the context for planning

P&P Maintenance Team to assist various college departments with arrangements as need to maintain delivery of services continuity.

P&P Maintenance Team continue
assisting all college departments with arrangements as need to ensure delivery of services continuity.

P&P  Maintenance  Team  continue assisting all college departments with arrangements as need to ensure delivery of services continuity.

P&P Maintenance team continue assisting all college departments with arrangements as need to ensure delivery of services continuity.

On-campus activity

The Plant and Property Maintenance  team  and their work is considered and essential service and the presence on campus will be continuous throughout the pandemic stages unless otherwise directed by SMT.

The Plant and Property Maintenance team and their work is considered and essential service and the presence on campus will be continuous throughout the pandemic stages unless otherwise directed by SMT.

Ongoing maintenance work and differed maintenance projects to be undertaken as scheduled as staff numbers permit.

P&P department to monitor and review work on campus by outside contractors and service providers as described in Phase 1.

Ongoing maintenance work and
differed maintenance projects to continue as scheduled as staff numbers permit.

Ongoing maintenance work
and differed maintenance projects to continue as scheduled as staff numbers permit.

Access to campus

Access to campus by outside contractors will be monitored. All contractors and service providers are required to follow and observe the current campus regulations as previously described. Outside contractors and service providers will be required to submit their industry regulated Covid-19 H&S protocols   in accordance with current regulations
and must receive approval form P&P and H&S prior to accessing the site.

 

P&P department to monitor and
review work on campus by outside contractors and service providers as described in Phase 1. Staff will insure the installation of protective barriers, social distancing markers, information signage and maintain controlled entry points as directed.

P&P department continue to
monitor and review work on campus by outside contractors and service providers as described in Phase 1 and 2. Staff will maintain the installation of protective barriers, social distancing markers, information signage and maintain controlled entry points as directed. Additions and adjustments to be undertaken and maintained to accommodate changes in activities, increased traffic flow and changes in departmental activities  as
required.

P&P department continue to monitor and review work on campus by outside contractors and service providers as described in Phase 1 through 2. Modification on on site activity to reflect lifted restriction. Any changes in orientation processes will be shared with outside vendors.

Staff will maintain the installation of protective barriers, social distancing markers, information signage and make changes as required based on revised protocols and new norms.

Cleaning protocols

Sign in and out of the site. Recommended use of hand sanitizer to prevent the spread of Covid-19.

Use cleaning wipes/disinfectant sprays by employees to keep work area clean. All vehicles to be cleaned after use and disinfected with approved wipes or cleaners.

Maintenance Staff to maintain and respect social distancing recommendations when working in teams. Proper use of PPE (gloves, facial coverings, etc.) is required if social distancing is not permitted due to support activities.

Vehicle use will be limited to operator only; no passengers will be allowed.

Protocol established in Phase 1 to
be maintained: Sign in and out of the site. Recommended use of hand sanitizer to prevent the spread of Covid-19.

Use of cleaning wipes / disinfectant sprays by employees to keep work area clean. All vehicles to be cleaned after use and disinfected with approved wipes or cleaners.

Maintenance Staff to maintain and respect social distancing recommendations when working in teams. Proper use of PPE (gloves, facial coverings, etc.) is required if social distancing is not permitted due to support activities. Vehicle use will be limited to operator only; no passengers will be allowed.

Protocol established in Phase 1 and 2 to be maintained. Sign in and out of the site. Recommended use of hand sanitizer to prevent the spread of Covid-19.

Use of cleaning wipes / disinfectant sprays by employees to keep work area clean. All vehicles to be cleaned after use and disinfected with approved wipes or cleaners.

Maintenance Staff to maintain and respect social distancing recommendations when working in teams. Proper use of PPE (gloves, facial coverings, etc.) is required if social distancing is not permitted due to support activities. Vehicle use will be limited to operator only; no passengers will be allowed.

Maintenance Staff to maintain new cleaning protocols as good practice wherever practical.

Maintenance Staff to continue assisting other college departments in changes and modifications to space alterations as deemed practical.

Common spaces

The Plant and Property Maintenance team will maintain access to all common areas for the purposes of required maintenance activities only.

Staff will insure the installation of protective barriers, social distancing markers, information signage and maintain controlled entry points as directed.

Staff will re-evaluate use of space and provide arrangement of furniture and other amenities as required or directed based on on- campus activities or individual program requirements.

Staff will re-evaluate use of space and provide arrangement of furniture and other amenities as required or directed based on on-campus activities or individual program requirements.

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Departmental Pandemic Operating Plans

International Pandemic Phased Operations Plan

 

Phase 1

Phase 2

Phase 3

Phase 4

Access to campus

International is deemed essential service therefore team members are permitted on campus. We are limiting the number of team members on site as much as possible.

Currently all staff members are able to work from home. International staff is
requested to rotate to work on site each week if necessary. For two staff
who shares the same office, they have to plan their work and rotate work on- site too to avoid using the office at the same time.

We are currently conducting all team meetings including international recruitment educations, events virtually. Sign in and out of the site. Re the requests of international students to visit on site, as all of them are from returning international students who
are already in three campuses areas and majority of them for graduation, visa extension, transcripts and letters, these students will have to make appointment with student services and international advising on their campuses for on-site visit first.

Consecutive communications with new intake international students regarding Immigration updates, Financial support policy and procedures, answer questions arise among international students (returning) due to COVID19

International is deemed essential
service therefore team members are permitted on campus. We are limiting the number of team members on site as much as possible.

Currently all staff members are able to work from home. International staff is requested to rotate to work on site each week if necessary. For two staff who shares the same office, they have to plan their work and rotate work on-site too to avoid using the office at the same time.

We are currently conducting all team meetings including international recruitment educations, events virtually.

Sign in and out of the site.

Re the requests of international students to visit on site, as all of them are from returning international students who are already in three campuses areas and majority of them for graduation, visa extension, transcripts and letters, these students will have to make
appointment with student services and international advising on their campuses for on-site visit first.

Consecutive communications with new intake international students regarding Immigration updates, Fall 2020 program course delivery plan.

Additional team members may work on campus at once. However, still have the ability to work from home. If on-site, team members still have to follow the requirements of the previous two stages eg. For those who share the same office, they will have to rotate to work in office and ensure there’s only one staff in that office each time.

Communication strategies shall be deployed to each team member regarding on site protocols

We will continue to conduct all team meetings virtually.

Sign in and out of the site.

Re the requests of international students to visit on site, as all of them are from returning international students who are already in three campuses areas and majority of them for graduation, visa extension, transcripts and letters, these students will have to make appointment with student services and international advising on their campuses for on-site visit first.

Consecutive communications with new intake international students regarding Immigration updates, travel restrictions for Fall 2020, and travel procedures for those who are might be exempted from the travel restrictions.

All team members may work on campus

Communication strategies shall be deployed regarding on site protocols in place that are new as a result of the Pandemic.

Once we are back on campus we will limit the number of small face to face meetings. However, virtual meetings will be the preferred for the foreseeable future.

Consecutive communications with new intake international students regarding Immigration updates, travel restrictions for Fall 2020, and travel procedures for those who are might be exempted from the travel restrictions.

To confirm and number of international students who are going to travel to Canada and communicate the college’s quarantine plan for their travel for Fall 2020.

Cleaning protocols

Recommended use of hand
sanitizer/hand washing to prevent the spread of Covid-19.

Use of cleaning wipes / spray by employees to keep work area clean.

Recommended use of hand
sanitizer/hand washing to prevent the spread of Covid-19.

Use of cleaning wipes / spray by employees to keep work area clean.

Recommended use of hand
sanitizer/hand washing to prevent the spread of Covid-19.

Use of cleaning wipes / spray by employees to keep work area clean.

Recommended use of hand
sanitizer/hand washing to prevent the spread of viruses.

Use of cleaning wipes / spray by employees to help keep work area clean.
Other

Travel: Currently there is no travel within the international department since the end of March.

New intake international students who obtained their visa before March
18th, 2020 can travel to

Canada before Fall 2020 but their travel must be essential and non- discretionary.

There is no travel within the international staff.

New intake international students who obtained their visa before March 18th, 2020 can travel to Canada before Fall 2020. But
their travel must be essential and non-discretionary.

There is no travel within the international staff.

New intake international students who obtained their visa before March 18th, 2020 can travel to Canada before Fall 2020. But their travel must be essential and non- discretionary.

To send international students about travel policy from IRCC, surveys of international students’ plan for Fall 2020.

There is no international travel expected in the international department for staff. Even domestic travel is limited.

Once travel does commence same protocols shall be in place (physical distancing/hand washing/cleaning)

To work with student services of three campuses to receive new Fall 2020 intake who travel from overseas; to accommodate those who will not travel but study online from overseas for Fall 2020.

 

 

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